Office Manager/Administrative Coordinator

Tracewell Systems Inc.•Orange Township, OH

4d•Onsite

About The Position

As the Office Manager / Administrative Coordinator, you’ll be the central hub of our Lewis Center facility — ensuring smooth day-to-day operations, supporting multiple departments, and creating a welcoming environment for employees, visitors, and customers. This role combines front desk responsibilities with broader office management duties, making you a key contributor to our organizational efficiency and culture.

Requirements

High School Diploma or equivalent required.
At least 3 years of experience in administrative support or office management.
Experience handling a multi-line phone system.
Professional demeanor with strong interpersonal and communication skills.
Ability to multitask and adapt to changing priorities in a fast-paced environment.
Self-motivated and able to work independently with minimal supervision.
Strong proficiency in Microsoft Office applications (Word and Excel).
Excellent organizational skills and attention to detail.
Ability to interact professionally with vendors, customers, and internal teams.

Nice To Haves

Experience with MRP systems (Made2Manage knowledge preferred).
Understanding of manufacturing methods and environments (preferred).

Responsibilities

Answer incoming calls and route them appropriately using the company switchboard.
Greet and welcome visitors and customers in a professional and friendly manner.
Maintain the front desk and lobby area to ensure a clean and organized first impression.
Coordinate office supply inventory, restock and place orders as needed.
Assist with meeting coordination and planning including room setup, catering, meeting preparation, presentations and calendar invites.
Assist with employee communication including message boards, upcoming events and tracking responses.
Support facilities coordination including vendor scheduling, maintenance requests, and special requests.
Assist with meeting coordination including room setup, catering, and calendar invites.
Provide administrative support to departments including scheduling, copying, filing, and document preparation.
Support Human Resources with tasks such as vacation tracking, benefits documentation, timesheets, and employee recognition.
Manage incoming and outgoing mail and deliveries.
Serve as point of contact for office vendors and service providers.
Ensure compliance with company policies and procedures.
Handle special projects and confidential assignments for management.
Perform other duties as assigned by leadership.