Office Manager-ACD

Sinte Gleska University Mission, SD • Mission, SD

422d • $37,000 - $58,000

About The Position

The Office Manager/ACD at Sinte Gleska University is responsible for providing comprehensive administrative support to ensure efficient office operations within the Administrative Department. This role involves managing communication, coordinating schedules, and assisting with various administrative tasks while maintaining confidentiality and professionalism.

Requirements

• AA degree in secretarial science or a related field preferred.
• Experience in answering telephones and managing communication.
• Excellent organizational, filing, and typing skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional written and verbal communication skills.
• Ability to work independently and cooperatively with staff and the public.
• Detail-oriented with strong customer relationship skills.
• Ability to handle confidential information with discretion.
• Flexibility to adapt to changing priorities and tasks.
• Reliable transportation and a valid driver license.

Nice To Haves

• Experience in an academic or administrative setting.
• Knowledge of FERPA and HIPAA regulations.

Responsibilities

• Act as the receptionist for the Administrative Building, answering phone calls and directing callers appropriately.
• Assist with the Mitel telephone system for moves, changes, and troubleshooting.
• Handle institutional mail, including sorting and preparing outgoing packages.
• Serve as the key operator for copy machines and manage office equipment operations.
• Manage monthly charges for copy machine and postage for different departments.
• Assist the President and Vice Presidents with daily operations and travel arrangements.
• Prepare donor deposits and maintain filing systems for accounts payable and cash receipts.
• Assist in planning and implementing special events.
• Draft and edit letters, reports, and other documents as needed.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and record meeting notes in collaboration with leadership.
• Ensure the office premises are clean, safe, and well-maintained.
• Work with vendors to maintain office equipment and supplies.

Benefits

• Full-time hourly position with a 12-month contract.
• Opportunity to work in a supportive educational environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED