Office Manager & Accounts Payable Clerk

James Fisher Technologies•Loveland, CO

5d•Onsite

About The Position

James Fisher Technologies (JFT) is a reputable provider of remote solutions, specialty engineering, and technical services for applications within hazardous environments or with high integrity requirements. As a ground-breaking and rapidly expanding company, our highly trained staff and enduring heritage enable us to provide solutions to the most demanding operational and technical challenges faced by our customers. Our goal is to recruit and retain the finest staff. We achieve this by providing a gratifying experience that demands, supports, and rewards the highest performance. Everyone at JFT has the chance to forge their own career in an environment that values initiative, persistence, respect, curiosity, and passion. We are looking for an Office Manager/AP Clerk to join our team in Loveland, CO. This position requires a daily in-office presence and is not a hybrid role. The schedule follows a 9/80 work schedule, with the office closed every other Friday. The anticipated closing date for this position is 04/03/2026 and applications will be reviewed on a rolling basis. The Office Manager & Accounts Payable Clerk manages JFT's administrative functions across three offices and assists with entering vouchers, manages vendor records and collaborates with other JFT departments to resolve accounting discrepancies.

Requirements

Minimum five years of related experience with experience in construction/manufacturing, engineering, or government contracting industries preferred.
Proficiency in Microsoft Office Suite, with emphasis on Excel.
Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
Attention to detail and able to see how the details influence the larger process.
Ability to problem solve, ask questions and follow through.
Strong communication skills and able to coordinate with multiple departments.
Able to work with sensitive information with discretion.
Deltek Costpoint or similar ERP Deltek software experience a plus.
Must be able to work on a computer (standing or sitting) for most of the day and operate standard office equipment.
Ability to communicate effectively in writing and verbally with team members, customers, vendors and applicants is essential.
May occasionally lift and carry items, typically under 25lbs.

Responsibilities

Monitor front desk area and initiate visitor sign in process
Process and distribute mail and packages that come to the front desk
All Hands Meeting and event coordination and setup
Supply ordering, stocking and management for all buildings
Occasional shipping of items for situations such as trade shows and IT equipment needs
Monitor company email in boxes
Other administrative duties as assigned
Create AP voucher packets and enter vouchers in Deltek Costpoint
Confirm vendor invoices match the PO and troubleshoot discrepancies
Maintain vendor files
Set up new vendor records in Deltek Costpoint
Assist with setting up payment terms
Confirm vendor payment details and set them up with the bank
Reconcile vendor statements and troubleshoot discrepancies
Coordinate with Quality Assurance to confirm applicable inspection reports are complete
Prepare weekly AP run and manage approval process
Confirm sales tax status is correct on invoices and track for use tax, or send exempt certs if needed
Collect vendor COI's, W9's and track vendor 1099 status
Manage company credit card receipts, statement approvals, and transaction coding
Provide support to Accounting, Purchasing, and Administration as needed