Office Manager 1

State of Oregon

89d • $4,537 - $6,048

About The Position

The Oregon Department of Agriculture (ODA) is seeking a dynamic, organized, and forward-thinking leader to serve as the Office Manager 1 in our Food Safety & Animal Health Division, based in Salem. This key position plays a vital role in safeguarding Oregon’s Food Safety & Animal Health while supporting the agricultural backbone of our state. Oregon Department of Agriculture – Who we are: At the Oregon Department of Agriculture (ODA), the Food Safety & Animal Health Division ensures healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. The Oregon Department of Agriculture Food Safety Program is to help prevent the spread of food-borne illness and working to ensure the consumer gets food that is not contaminated, mis-labeled, mis-represented, or changed in any way that would impair safety, wholesomeness or purity. The Animal Health programs are to enhance economic production of livestock. We accomplish this through working toward the control and eradication of animal diseases (including those transmissible to humans), prevent livestock theft by denying a market for stolen animals through recording of brands and inspection of animals, and ensuring animal feeds meet nutritional and labeling standards.

Requirements

• Three years of administrative support experience.
• Two years of which must be at a full-performance level and include monitoring or auditing a program or operation, preparing narrative and statistical reports, establishing and maintaining procedures, and the evaluation of projects, processes, and operations.
• One of the two years must include lead work responsibility over office support staff.
• A valid driver’s license and a satisfactory driving record, or the ability to provide a satisfactory alternate mode of transportation.

Nice To Haves

• Communication Skills - The ability to listen effectively, demonstrate understanding, clarify meaning for others, and speak with clarity and precision.
• Leadership - The ability to organize tasks and to lead people effectively; to guide and coach others to improve their skills and achieve challenging goals.
• Facilitation Skills/Negotiation - The ability to facilitate productive meetings or groups, generating discussion and involvement from others.
• Problem Solving/Judgment - The ability to gather, examine, and interpret information from different sources to generate or evaluate effective solutions to problems.
• Planning/Time Management - The ability to plan and organize time in order to work both productively and efficiently.

Responsibilities

• Assist in the management of the Food Safety and Animal Health Program area through supervision and participation in administrative and business support activities associated with the program's central office.
• Manage the workflow of the division's support staff.
• Interpret and explain licensing laws, regulations and procedures to current and potential licensees.
• Provide services, supplies, and written materials.
• Coordinate the dissemination of agency information through web page, media contacts, written materials, calls and conferences.

Benefits

• Comprehensive medical, vision, and dental benefits for employees and their qualified family members.
• Paid sick leave, vacation leave, personal leave, and 11 paid holidays a year.
• Membership in the Public Employees Retirement System (PERS).
• Deferred compensation.
• Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees