Office Management Specialist
About The Position
Shimmick Construction is seeking an experienced Office Management Specialist to support the Port of Seattle Shore Power Project in Seattle, WA. This role will provide onsite day-to-day support to keep the project running smoothly. Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we’re well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success. Axia Electric, LLC Since the early 1990s, Shimmick has been self-performing electrical scopes for infrastructure projects. In 2025 the Electrical Division rebranded to Axia Electric, a subsidiary to Shimmick Construction. Axia offers electrical, instrumentation, and process controls expertise for water and wastewater treatment; dams and locks; mass transit and rail; alternative energy; power generation and transmission; and commercial building projects. Our ability to self-perform this specialty work offers additional value and enables us to better control cost and schedule for projects with major electrical and process mechanical scopes. Our clients include municipalities, water districts, sanitation districts, transit agencies, private developers, DOTs, and USACE.
Requirements
- Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.
Nice To Haves
- Payroll experience.
- Construction site experience.
Responsibilities
- Processing, coordination, and management of UnionPayroll for project(s).
- Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
- Document Control for project through CMiC software.
- Provide support in accounting and project management modules in CMiC.
- Provide support for invoicing; pay applications; waivers.
- Coordination with subcontractors.
- Management of project insurance requirements with subcontractors and vendors.
- Process New Hires (Craft and Salaried) – Paperwork,training videos, drug testing.
- Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
- Manage project office facilities.
- Stock and inventory control for office-related equipment and products.
- Coordinate Verizon and Sprint cell/radio use for project.
Benefits
- Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future.
- Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available.
- We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match.
- Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days.
- Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
