Office/Library Assistant
About The Position
Your Role The Office Assistant is a member of the Office Services and Library Team and is responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms, library, kitchens and pantries. What You Will Do Provide a full range of office maintenance services for an office of 125+ team members on two floors Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, library and common areas at all times Assist staff as needed with seat changes, setting up workspaces, installing/breaking down computers, helping move items Monitor and organize office and pantry supplies and sample returns Assist with setup and clean-up of onsite internal and client meetings by ensuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings. Assist with mailroom operations as needed, including receiving and delivering packages and returns Assist with Materials Library maintenance, including keeping the library clutter free, sort and pack materials, bring packages down to pick up area, send and receive communications with outside vendors to arrange sample retrieval Monitor kitchen regularly, load/unload the dishwasher, and stock supplies as needed Provide back up support to the Office Coordinator and Receptionist as needed Assist Studios and other departments as needed
Requirements
- Minimum of 3 years of similar experience in a corporate environment preferred
- Must be polished and professional
- Available to work 1:30PM – 5:30PM and additional hours as necessary, including weekends when needed
- Able to lift 50+ lbs.
- Aptitude to take initiative, be proactive, and maintain productivity without supervision
- Ability to be a team player and step in to assist beyond general responsibilities
- Ability to multi-task in a fast-paced environment
- Effective verbal and written communication required
- Knowledge of Outlook email and Microsoft Teams as communication tools required
Responsibilities
- Provide a full range of office maintenance services for an office of 125+ team members on two floors
- Maintain the aesthetic integrity of the office by monitoring and tidying (cleaning surfaces, vacuuming, spot cleaning) workspaces, printer areas, pantries, conference rooms, teaming areas, library and common areas at all times
- Assist staff as needed with seat changes, setting up workspaces, installing/breaking down computers, helping move items
- Monitor and organize office and pantry supplies and sample returns
- Assist with setup and clean-up of onsite internal and client meetings by ensuring conference room tables and chairs and clean and in order, dishes and mugs are stocked and removed after meetings, assisting with food/drink setup and removal, dry-erase boards and walls are clean and paper and other materials put away after meetings.
- Assist with mailroom operations as needed, including receiving and delivering packages and returns
- Assist with Materials Library maintenance, including keeping the library clutter free, sort and pack materials, bring packages down to pick up area, send and receive communications with outside vendors to arrange sample retrieval
- Monitor kitchen regularly, load/unload the dishwasher, and stock supplies as needed
- Provide back up support to the Office Coordinator and Receptionist as needed
- Assist Studios and other departments as needed
Benefits
- comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off
- We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities.
- As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
- In addition, we reimburse tuition for certain eligible programs or classes.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
