Office/HR Coordinator

Toray Advanced Composites USA,Inc•Fairfield, CA

7d•$26 - $35

About The Position

The Office/Human Resources (HR) Coordinator is responsible for performing the administrative tasks to support the efficient and effective operation of the Human Resources department. The Office/HR Coordinator will handle sensitive employee and company information while maintaining a high level of professionalism and confidentiality. An essential part of the role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Roles and responsibilities are subject to change.

Requirements

Minimum high school diploma, GED, or equivalent
Minimum two years of general office management experience or HR Assistant experience required
Excellent oral and written communication skills; ability to communicate professionally with external customers as well as internally with people at all levels of the company
Ability to follow processes and procedures
Excellent customer service focus
Strong organizational and multi-tasking skills
Ability to maintain confidentiality
High level attention to detail and accuracy
Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint,)
Prolonged periods sitting at a desk or working on a computer
Prolonged periods of standing and bending
Must be able to lift up to 15 pounds

Nice To Haves

Experience with a HRIS and/or Applicant Tracking System preferred

Responsibilities

Welcome visitors/new hires and answer incoming calls; respond to questions and/or refer inquiries
Ensure all visitors have appropriate PPE when entering the production warehouse
Maintain visitor logs for foreign and U.S. citizens in compliance with security policies and issue visitor and employee badges
Collect mail daily and distribute out to appropriate departments
Coordinate various company events
Assist with benefits administration, safety, and wellness
Coordinate and assist with employee development and training
Assist in preparing biweekly payroll processing
Assist with internal and external audits
Work with temp agencies regarding recruiting and processing new temp workers
Collect, verify, and scan all temporary employee timecards and submit them to respective staffing agencies
Coordinate the recruitment process including managing job postings, screening potential candidates, forwarding resumes to the proper hiring manager, and scheduling interviews
Coordinate the new hire background and drug screening process
Assist with new hire orientation and create new hire packets
Update employee records in the HRIS
Maintain the integrity and confidentiality of Human Resources records and files
Ensure all employee documents are filed appropriately and in a timely manner
Generate reports as needed
Assist with internal and external human resource inquiries from employees
Maintain and update the department phone list
Weekly supply ordering
Keep break areas and conference rooms stocked, organized, and clean
Maintain a safe and organized reception area
Order lunches, set up, and clean up for meetings when requested
Support executive groups as needed
Other duties as assigned