Office & Facilities Manager
About The Position
We are seeking a highly capable and resourceful Office Manager to lead workplace operations, facilities oversight, and cross-functional administrative support. This role is responsible for ensuring operational excellence across the office environment while acting as a key partner to HR, Executive leadership, and Operations. This position goes beyond traditional office management, requiring ownership of vendor strategy, facilities planning, employee experience, and administrative infrastructure. The ideal candidate thrives in a fast-paced environment, anticipates needs, and drives efficiency across the organization.
Requirements
- 4+ years in office management, workplace operations, facilities management, or similar role
- Proven ability to take ownership, manage vendors, and operate with minimal oversight
- Experience managing budgets, contracts, and operational processes
- Exceptional organizational, multitasking, and problem-solving abilities
- Strong interpersonal skills with the ability to work cross-functionally and support senior leadership
- Proficiency in Microsoft Office and workplace systems
Nice To Haves
- Experience with facilities or operations tools
Responsibilities
- Own and manage all aspects of office and facilities operations, ensuring a high-functioning, safe, and professional workplace
- Develop and maintain relationships with vendors, negotiate contracts, manage performance, and optimize costs
- Oversee facilities maintenance, repairs, and capital improvements in partnership with building management
- Manage utilities, service providers, and preventative maintenance programs (including specialized equipment and systems)
- Establish and maintain workplace standards, processes, and operational procedures to improve efficiency and consistency
- Ensure compliance with safety, cleanliness, and workplace standards
- Manage office and facilities-related budgets, tracking expenses and identifying cost-saving opportunities
- Oversee procurement and inventory strategy for office, kitchen, and operational supplies
- Evaluate vendor performance and implement improvements as needed
- Drive a high-quality, welcoming, and productive in-office experience for employees and visitors
- Partner with HR to support onboarding, employee engagement initiatives, and workplace programs
- Serve as the primary point of contact for office-related needs, ensuring timely resolution and a high level of service
- Oversee office access, security coordination, and workplace logistics
- Provide high-level administrative support to leadership, HR, and operations teams
- Coordinate meetings, office logistics, and cross-departmental initiatives
- Support HR with onboarding logistics, workspace planning, and employee lifecycle needs
- Maintain critical office documentation, employee directories, and communication systems
- Assist in planning and execution of internal events, meetings, and company initiatives
- Oversee office systems, equipment, and technology (printers, shared tools, etc.), ensuring functionality and efficiency
- Manage mail, deliveries, and internal logistics processes
- Continuously identify opportunities to streamline operations and improve workplace processes
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
