Office Experience Manager

Virtu Financial•Austin, TX

About The Position

We're seeking an exceptional Workplace Experience Manager for our rapidly growing 100-person company in Austin. The first priority of this role will be to lead the coordination of our office transition and build-out—a complex project requiring collaboration with architects, contractors, building management, and cross-functional teams. Beyond our office move, you'll help build a welcoming and productive workplace experience for employees that supports our strong employee retention and office culture.

Requirements

5+ years in office management, event management, hospitality, or related field
Proven track record managing complex, multi-stakeholder projects
Creative thinker who brings fresh ideas to retention and workplace culture
Exceptional organizational skills and detailed-oriented nature
Ability to manage multiple competing priorities
Strong communication and interpersonal skills to support employees and manage local vendor
Self-starter who anticipates needs and works independently

Nice To Haves

Experience with coordinating office moves, build-outs, or construction projects a plus

Responsibilities

Lead all aspects of office build-out, serving as primary liaison between senior management, architects, contractors, building management, and vendors
Manage project timelines, space planning, furniture selection, and technology infrastructure while communicating progress internally to keep stakeholders informed
Serve as a member of the people operations team, and identify creative ways to support employee retention
Plan and execute ongoing office events including biweekly happy hours, family events and holiday parties
Help execute company-wide training programs (“Bootcamps”) including logistics surrounding hotel blocks, venue selection, training room setup, catering, transportation, and social events
Partner with IT to manage desk assignments, visitor seats, and conference room allocations
Ensure seamless new hire onboarding by coordinating with HR, retention and IT teams
Provide exceptional service to Austin visitors by coordinating desk space, system setup, and onboarding support
Partner with team leads to plan and execute both in-office and off-site employee events (“team paloozas”)
Oversee day-to-day operations including supplies, equipment, shipping/receiving, maintenance, and vendor relationships
Maintain a clean, organized, and welcoming office environment; handle reception duties as needed
Collaborate regularly with office leadership to identify new benefits and events that enhance our workplace culture and create a positive, productive environment