Office Experience Coordinator

EYA•Bethesda, MD

2d•$55,000 - $65,000•Onsite

About The Position

Would you like to play a key role in creating a welcoming, organized, and motivating office environment where people thrive? We’re looking for a part-time Office Experience Coordinator to support our corporate office in downtown Bethesda. This role is ideal for someone who values structure, consistency, organization and taking pride in being the person who keeps everything neat and running smoothly. You’ll be the first point of contact for visitors and interview candidates—and the behind-the-scenes force ensuring our office feels organized, tidy, stocked, professional, and ready every day. If you love helping people, notice the little things, and enjoy being the go-to person others rely on, you’ll thrive here.

Requirements

Strong organizational skills and a high level of initiative-taking
A service-minded, solution-oriented approach (you enjoy helping people and making things better)
Ability to create structure and consistency in a busy environment
Confidence in a front-facing role with professional and friendly communication
Comfort multitasking and prioritizing daily needs while staying calm and upbeat
Strong follow-through—you don’t just start tasks, you finish them
You bring positive energy and help others feel comfortable the moment they walk in
You’re reliable, consistent, and proud of creating a workspace that feels welcoming and polished
You take initiative and naturally notice what needs to be refilled, organized, cleaned, or improved

Nice To Haves

Experience in office coordination, reception, hospitality, workplace experience, or administrative support
Experience supporting office events and day-to-day office operations
Comfort coordinating vendors and working with building management
Experience supporting interviews, candidate experience, or team scheduling materials

Responsibilities

Manage the front desk and serve as the first point of contact for employees, visitors, and vendors
Create a welcoming, organized, and professional environment throughout the office (front and back office areas)
Keep shared spaces tidy, refreshed, and presentable—conference rooms, kitchen, supply areas, and reception
Manage weekly orders of office supplies, kitchen supplies, beverages, snacks, and other essentials
Restock and organize the vending machine and ensure everyday office items are available and easy to find
Maintain a clean and tidy office by regularly resetting kitchens, conference rooms, and shared spaces throughout the day
Coordinate breakfast/lunch orders or meeting catering as needed
Handle mail, deliveries, and shipping coordination; assist with basic invoice processing and supply tracking
Ensure printers/copiers are stocked (paper, toner coordination) and keep printing stations ready for daily use
Act as the go-to person for office-related questions, vendor coordination, and facility needs
Support a safe and smooth work environment by following routines, staying organized, and proactively resolving issues
Welcome interview candidates upon arrival and ensure they feel comfortable and supported
Coordinate interview day readiness: meeting rooms prepared, water/coffee available, spaces reset
Print and organize interview folders/packets including resumes, schedules, and interview materials
Support an interview experience that feels polished, professional, and well-run
Support office and team events by assisting with planning, ordering food/supplies, and day-of setup/cleanup
Help create a positive culture in the office through thoughtful details, organization, and hospitality
Assist with celebrations and team moments (birthdays, milestones, internal gatherings)
Greeting visitors and candidates and making sure they’re supported from arrival to departure
Keeping the office clean, stocked, and organized so employees feel comfortable and motivated
Managing lunch orders, deliveries, and supplies so meetings and everyday needs run smoothly
Making sure conference rooms, printers, and shared spaces are always ready for use
Solving day-to-day office issues as they come up—calmly, quickly, and with a great attitude
Proactively identifying improvements to office routines and workplace experience