Office Experience and Operations Manager (On-Site)

MATTE PROJECTS•New York, NY

6d•$75,000 - $80,000•Onsite

About The Position

MATTE is looking for a highly responsible, hospitality-minded Office Experience & Operations Manager to run our New York headquarters. This is more than a logistical role, it’s about shaping the day-to-day culture and elevating the experience of being in the office. You will be the face of MATTE’s in-office experience, responsible for creating an inspiring, aesthetically thoughtful, and operationally seamless environment where our team can do their best work. You will lead initiatives that promote team connection and culture, from monthly in-office events to seasonal celebrations. The ideal candidate is proactive, deeply organized, an excellent communicator, and passionate about hospitality, design, and team culture. You should be comfortable juggling multiple priorities in a fast-paced, creative agency environment.

Requirements

Ability to be onsite Monday–Friday, 9:30 AM–6:00 PM.
Able to lift up to 15 lbs.
2+ years of experience in office or facilities management, ideally in a creative or agency environment.
Strong background or interest in hospitality, office culture, or experience design.
A proactive, positive, and resourceful attitude with a high level of ownership.
Strong proficiency in IT system and roll-out.
Warm, approachable demeanor with excellent interpersonal communication skills.
Exceptionally detail-oriented, organized, and calm under pressure.
A genuine passion for creating thoughtful, inspiring environments where people want to be.

Responsibilities

Oversee general office communications, announcements, and overall operations of MATTE’s New York headquarters.
Order and maintain inventory of kitchen, office, and facilities supplies.
Liaise with facility management vendors, including cleaning, catering, and security to ensure high-level, ongoing services and seamless operations.
Manage, coordinate, and schedule all system maintenance and repairs; monitor system performance.
Implement and supervise maintenance programs related to interior and exterior conditions and appearance of the office.
Manager all IT responsibilities with our IT vendor.
Manage front desk operations, including reception, package/mail intake, office access, and employee requests.
Support scheduling needs and ad-hoc operations projects with the People, Operations and Executive teams.
Ensure all common areas (lobby, kitchen, restrooms, meeting rooms) are always maintained to the highest standard of cleanliness and design aesthetic.
Act as the culture ambassador for the office — welcoming guests and employees, and ensuring a warm, elevated, and consistent experience.
Lead monthly in-office events and cultural moments (team happy hours, birthdays, community initiatives, themed days, etc.) in collaboration with internal stakeholders.
Own planning and execution of larger-scale company celebrations, including our annual holiday party and milestone events.
Develop and uphold a thoughtful and elevated aesthetic across the office — including decor, furniture, styling, signage, and ambiance.
Ensure that MATTE’s office space reflects our brand sensibility, creative energy, and commitment to excellence at all times.
Proactively seek ways to improve the day-to-day office experience, from sourcing better snacks to curating playlists or refining meeting room setups.