Office Event Specialist

Paylocity • Schaumburg, IL

208d • $42,700 - $65,000 • Onsite

About The Position

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture. This is a 100% in-office role based at our Schaumburg, IL location. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours. Schedule: Targeted start time is between 6:30am-7:00am Central time. Schedule may vary based on business needs.

Requirements

• High school diploma or GED required, college degree preferred.
• 2+ years or more experience working in office services or building/facilities management roles.
• Background in HVAC Equipment and components.
• Mechanical mind, willing or able to fix items, furniture, painting, drywall work, plumbing.
• Strong written and oral communication skills.
• Proficiency with Microsoft Office programs; excel, word and power points.
• Project management experience that demonstrates ability to track, drive and report on the status of multiple projects simultaneously.
• Ability to stay organized while overseeing multiple initiatives and work well in a fast-paced environment.
• Strong customer service background and experience.

Responsibilities

• Resolve issues related to all building services, including janitorial, food service, coffee services, parking, vending, badging, conference rooms, office spaces (cubes), and both interior and exterior furnishings, fixtures, and equipment.
• Oversee and coordinate work with third-party vendors.
• Track work order completion, perform follow-ups with vendors and clients, validate and approve subcontractor invoices, and ensure high service levels are met.
• Manage, coordinate, and support all in-house events such as conferences, summits, team on-sites, happy hours, dinners, executive events, town halls, and company-wide events.
• Work directly with clients to fulfill their facility needs, including room reservations, space setup and teardown, and catering services.
• Assist with tactical planning for the facilities team's goals and objectives, ensuring alignment with overall organizational needs.
• Maintain and assist with floorplans, including coordinating new hire locations by collaborating with HR and managers to identify available spaces within the building.
• Recommend and implement continuous quality improvement practices for facilities management and operations.
• Assist with budget requests, analysis, and operational reporting (monthly and quarterly), ensuring efficient use of resources.
• Oversee the purchasing of furniture, office equipment, and supplies, including evaluating options and conducting price comparisons.
• Provide support for meeting room reservations, setup, and maintenance as needed.
• Assist the project management team with facility-specific support, collaborating with third-party teams for building improvements, renovations, or buildouts.
• Demonstrate leadership, creativity, and responsiveness in finding solutions for service delivery challenges.
• Take responsibility for repairs to building systems and office equipment, ensuring proper maintenance of the physical space.
• Maintain office equipment and the physical workspace to ensure optimal functionality and appearance.
• Track and report on the status of ongoing projects to ensure progress and completion deadlines are met.
• Maintain health and safety reports, ensuring compliance with regulations and standards.
• Act as a liaison between employees and the engineering staff when addressing facility-related issues or maintenance requests.
• Schedule preventive maintenance for equipment such as HVAC systems, water dispensers, ice machines, and refrigerators.
• Review and address furniture needs, ensuring the workspace is adequately equipped for employees.
• Manage office supply areas by ensuring inventory is well-stocked and organized.
• Coordinate the movement of furniture and equipment to new physical spaces as necessary.
• Respond to client inquiries and concerns regarding facilities-related issues, ensuring their needs are met with satisfaction.
• Follow up with clients to ensure customer satisfaction and build strong relationships with fellow employees across departments.
• Assist with site inspections, particularly for compliance with fire department regulations, building codes, and construction-related projects.

Benefits

• Medical, dental, vision, life, disability insurance.
• 401(k) match.
• Career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED