Office Coordinator

Fun Town RV, LP-posted 3 months ago

Full-time • Entry Level

Jackson, MI

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The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service.

Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports.
Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets.
Handle all aspects of cash handling and payoff checks to lenders.
Submit tax payments and complete title and registration processes for all sold units.
Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office.
Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance.
Complete DMV registration paperwork using accuracy and timeliness.
Ensure all tax and title documentation is properly completed, submitted, and filed.
Act as liaison between store employees and Human Resources.
Oversee onboarding documentation and submission for all new hires at the location.
Assist with employee communication, compliance coordination, and corporate policy support.
Follow up on trade titles and ensure proper logging of new units.
Register warranties for sold units and submit rebate requests when applicable.
Oversee front desk/reception area: create work schedules and fill in as needed.
Order office supplies and coordinate with vendors.
Provide general administrative support to management and departments.
Coordinate with compliance auditors and corporate offices as needed.

High school diploma or equivalent required.
Strong computer and software skills; Microsoft Office and Google Workspace preferred.
Previous customer service or administrative experience required.
Knowledge of bookkeeping practices and experience with accounting systems preferred.
Excellent written and verbal communication skills.
Strong organizational skills and ability to multitask effectively.
Ability to thrive in high-volume, fast-paced environments.

Competitive salary based on experience.
Health, dental, and vision insurance.
Christmas Savings Plan.
401(k) with company match.
Paid time off and holidays.

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