Office Coordinator

Gopuff • Miami, FL

12d • $60,000 - $65,000 • Onsite

About The Position

We are seeking an experienced and highly organized Office Coordinator to support daily administrative operations and ensure our headquarters runs smoothly. This role requires a personable, detail-oriented individual who can multitask effectively, react quickly under pressure, and maintain a high level of professionalism. The Office Coordinator will manage mail and packages, support office organization, and assist with office events, supplies, and cross-functional needs. This position will report onsite, Monday through Friday in Aventura, FL.

Nice To Haves

• A./B.S. degree preferred but not required with adequate experience
• 1-2 years of reception, office coordination or administrative experience
• Computer proficiency and working knowledge of GSuite and Gmail
• Excellent verbal and written communication skills
• Ability to stay calm under pressure in a fast-paced environment
• Creative thinker with a keen eye for process improvements
• Attention to detail with ability to manage multiple priorities and responsibilities
• Ability to work well either independently or as part of a team

Responsibilities

• Receive, log, and distribute daily mail and packages
• Review incoming mail for high-priority items and ensure expedited handling
• Scan and route all incoming mail appropriately
• Manage confidential and sensitive information with discretion and timeliness
• Assist with event and off-site meeting setup and clean-up
• Monitor daily lunch program deliveries; manage setup and make recommendations to reduce waste
• Validate guest parking tickets and provide assistance to visitors as needed
• Communicate with building management and security regarding incoming guests and vendors
• Manage conference room scheduling, readiness, and upkeep; ensure rooms are properly equipped and reset between meetings
• Oversee inventory of office snacks, beverages, and supplies; coordinate with facilities and vendors for restocking
• Provide day-to-day operational support to the to Executive Assistant to the CEOs and assist with special projects as needed
• Maintain confidentiality at all times regarding employees and third-party information
• Be physically able to work onsite during business hours and lift packages up to 20 lbs as required

Benefits

• Medical/Dental/Vision Insurance
• 401(k) Retirement Savings Plan
• HSA or FSA eligibility
• Long and Short-Term Disability Insurance
• Mental Health Benefits
• Fitness Reimbursement Program
• 25% employee discount & FAM Membership
• Flexible PTO
• Group Life Insurance
• EAP through AllOne Health (formerly Carebridge)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees