Office Coordinator

Catholic Diocese of Wilmington-posted 8 days ago
Full-time • Entry Level
Onsite • Wilmington, DE
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This on-site position is located in Wilmington, Delaware. The Catholic Diocese of Wilmington is seeking an Office Coordinator who will serve as the central administrative and operational hub for the Office for Catholic Youth, Young Adult, and Family Ministry, ensuring the office runs efficiently and professionally while upholding the overall mission of the office: to foster authentic encounters with Jesus Christ and form young people as missionary disciples. The Office Coordinator serves as the primary contact for the CYM Office and provides direct administrative support to the Director and staff. The schedule for this full-time position is Monday through Friday, 8:30 am - 4:30 pm and may require availability outside of normal business hours, as needed.

  • Manages the central office operations, including coordinating the use of facilities, scheduling meetings, and maintaining adequate office supplies.
  • Greets all visitors and routes all incoming communication in a professional and courteous manner.
  • Assists in planning and coordinating major CYM events with associated ad hoc committees, including the CYO Golf Outing, CYM Pilgrimage, Recognition Dinner, and Formation Meetings.
  • Maintains accurate and timely written, verbal, and electronic correspondence and processes mailings as directed.
  • Facilitates all CYM bills, processes deposits, and manages all correspondence with the CDOW Finance Office.
  • Prepares donation acknowledgements for CYM donors.
  • Oversees the central CYM database, website, and office calendar.
  • Facilitates the ordering of office supplies, resource materials, and other items as needed.
  • Performs other duties as assigned.
  • High School diploma, or equivalent, plus three years of experience in an administrative role; or equivalent combination of education and experience.
  • Ability to travel throughout the footprint of the Diocese of Wilmington.
  • Demonstrated knowledge of computers and ability to use a variety of software, including Microsoft Office/365, database software, and email applications.
  • Excellent verbal and written communication skills.
  • Exceptional problem-solving skills, patience, and the ability to maintain composure within a fast-paced and dynamic environment.
  • Ability to manage conflict and facilitate resolution.
  • Ability to handle multiple tasks simultaneously.
  • Ability to maintain confidentiality while working with confidential/sensitive materials, information and data.
  • Ability to build trust and rapport with individuals from diverse cultural, socio-economic, and ethnic backgrounds.
  • Willingness to consent to a criminal background check and drug screening in accordance with applicable laws.
  • Commitment to the mission and values of the Diocese of Wilmington.
  • 403(b)
  • 403(b) matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Paid time off
  • Employee assistance program
  • Monday to Friday Day Shift
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