Office Coordinator

Centerstone•Spencer, IN

11d•$17 - $23

About The Position

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team! JOB DESCRIPTION: SUMMARY OF POSITION Assists with overseeing clerical tasks such as work processing, scheduling, report preparation, and other services. Monitors the performance of Office Professionals. Manages the inventory, purchasing, maintenance, and repair of office supplies and equipment including escorting vendors. Assists with development of processes and procedures that ensure the efficient and cost-effective running of the office. Makes recommendations to management regarding staffing issues and procedural changes. Ensures that day-to-day operations align with organizational objectives. Collects, fills, and organizes office documents, records and forms. Completes daily deposits, balancing, office collection & petty cash funds.

Requirements

Effectively communicate via written, verbal, in person and virtual methods.
Basic computer literacy skills- Knowledge of Excel, Outlook, Zoom and Skype preferred.
Organizational skills- Possess skills to file, store and source crucial and confidential information of the client record.
Strategic scheduling skills- Knowledge of Avatar preferred.
High School Diploma or GED required.
Three to five years administrative experience preferred.
One to three years of supervisory experience preferred.
N/A
Standing - 20%
Sitting - 80%
Squatting - occasional
Driving - occasional
Kneeling - occasional
Lifting - occasional
Bending - occasional

Responsibilities

Assists with overseeing clerical tasks such as work processing, scheduling, report preparation, and other services.
Ensures clients are greeted promptly and appropriately, scheduling and statuses of clinical staff appointments are complete
Obtains and updates client data, and collects co-pays in accordance with processes and procedures as needed.
Utilizes telehealth to extend care when the clinical staff and or client aren’t in the same place at the same time.
Manages the inventory, purchasing, maintenance, and repair of office supplies and equipment including escorting vendors.
Ensures that office supplies are available and requisition forms are completed.
Completes daily deposits, balancing, office collection & petty cash funds.
Develops processes and procedures in collaboration with management that ensure the efficient and cost-effective running of the office.
Makes recommendations to management regarding staffing issues and procedural changes.
Ensures that Office Professionals have completed annual training.
Provides proper feedback and coaching.