Office Coordinator-Full Time-Days

Cape Fear Valley Health•Moline, IL

2d•Onsite

About The Position

Performs office coordination, secretarial, clerical and general office duties. Receives visitors, answers and routes telephone calls. Provides information and referral services to callers and directing them to community agencies as appropriate. Major Job Functions The following is a summary of the major essential functions of this job. The incumbent may perform other duties, both major and minor, that are not mentioned below. In addition, specific functions may change from time to time: Composes and types general correspondence, reports, memoranda, and necessary forms. Maintains employee files and records in accordance with compliance requirements established by relevant government agencies. Maintains required reports and logs and ensure documents are up to date and ready for review by auditors/inspectors. Assists in maintaining employee education files and ensuring up staff are up-to-date on required certifications. Responsible for time keeping and payroll review and preparation for providers and nursing staff. Publish and distribute provider schedule and on-call calendars. Coordinate with providers to cover schedule gaps and ensure adequate coverage of the units. Assist with scheduling and meeting scheduling deadlines provided Assists in coordination of new employee onboarding, scheduling and training. Coordinates various correspondence with staff, providers and vendors. Responsible for preparing agendas, scheduling and taking, transcribing, and distributing minutes that accurately reflect the proceedings. Assists in scheduling meetings for providers and staff. Prepares and submits for approval and reimbursements for conferences, meetings, purchase requisitions and employee travel/education requests. Takes inventory of current supplies and places orders for necessary medical and non-medical supplies for the units. Prepare requested graphs and report data based on EPIC data reports. Assists in processing and preparing annual performance evaluation reports and audits. Distributes mail and faxes. Other duties as assigned

Requirements

High school graduate or equivalent required
2 years of office/admin experience required
Ability to perform administrative and clerical duties, including preparing correspondence and reports.
Clerical expertise is necessary to proofread typewritten materials, to index and file correspondence, records and reports, and to organize daily work.
Ability to compose minutes/letters using proper rules of grammar, spelling and punctuation.
Ability to interact with in a tactful, diplomatic manner with hospital management, physicians, visitors, patients, and other staff, and outside organizations.
Ability to demonstrate leadership qualities and organizational skills.
Willing to work on a variety of activities and projects at the same time with good organizational skills.
Possess and demonstrate strong written and verbal skills, be results-oriented, and exemplify a team player attitude.
Requires knowledge of advanced computer applications i.e. Excel, Power Point, and Word
Long periods of sitting, standing, reaching with arms, stooping, kneeling or crouching.
Occasionally lift and/or move up to 15 pounds.
Motor coordination and finger dexterity are required to operate a computer and type.
Near visual acuity to proofread and to operate word processor

Nice To Haves

Associate Degree in relevant field preferred
Healthcare experience is preferred

Responsibilities

Performs office coordination, secretarial, clerical and general office duties.
Receives visitors, answers and routes telephone calls.
Provides information and referral services to callers and directing them to community agencies as appropriate.
Composes and types general correspondence, reports, memoranda, and necessary forms.
Maintains employee files and records in accordance with compliance requirements established by relevant government agencies.
Maintains required reports and logs and ensure documents are up to date and ready for review by auditors/inspectors.
Assists in maintaining employee education files and ensuring up staff are up-to-date on required certifications.
Responsible for time keeping and payroll review and preparation for providers and nursing staff.
Publish and distribute provider schedule and on-call calendars.
Coordinate with providers to cover schedule gaps and ensure adequate coverage of the units.
Assist with scheduling and meeting scheduling deadlines provided
Assists in coordination of new employee onboarding, scheduling and training.
Coordinates various correspondence with staff, providers and vendors.
Responsible for preparing agendas, scheduling and taking, transcribing, and distributing minutes that accurately reflect the proceedings.
Assists in scheduling meetings for providers and staff.
Prepares and submits for approval and reimbursements for conferences, meetings, purchase requisitions and employee travel/education requests.
Takes inventory of current supplies and places orders for necessary medical and non-medical supplies for the units.
Prepare requested graphs and report data based on EPIC data reports.
Assists in processing and preparing annual performance evaluation reports and audits.
Distributes mail and faxes.
Other duties as assigned