Office Coordinator

InMobi•New York, NY

2d•Onsite

About The Position

At InMobi, we build technology that connects brands to consumers through meaningful, data-driven experiences. As we continue to grow, we’re looking for an Office Manager to bring structure, creativity, and warmth to our New York City workspace. This is a part-time, contract-to-hire role (20 hours per week) with clear potential to grow into a full-time position based on individual performance, evolving business needs, and demonstrated impact. The role blends operational excellence with people-first energy—ensuring our Midtown office runs seamlessly and reflects the spirit of collaboration that drives our global teams. You’ll coordinate day-to-day operations, manage vendors and facilities, support onsite events, and serve as the central liaison between our New York and San Mateo offices. This position reports into our Sr. Manager & Head of People Operations, North America, and collaborates closely with HR, IT, Facilities, and other administrative professionals to deliver an exceptional employee and guest experience. It is designed with the potential to convert to a full-time position based on performance and evolving business needs. You’ll join a global organization that celebrates creativity, inclusivity, and curiosity—where ideas travel fast, and collaboration spans continents. If you thrive in dynamic, fast-moving environments and enjoy being the heartbeat of a team, this is a role where your organizational talent and creativity will shine. This role is in-person and onsite in our NYC office and is not open to remote locations.

Requirements

2–4 years of experience in office management, facilities coordination, or administrative operations, ideally within AdTech, FinTech, MarTech, or other high-growth tech environments.
Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail in a fast-paced setting.
Excellent interpersonal and communication skills, with a customer-service mindset and a proactive, approachable demeanor.
Hands-on experience with meeting coordination, vendor management, event planning, and office budgeting.
Familiarity with collaboration tools such as Google Workspace, Slack, Zoom, and Trello/Asana, and comfort using hybrid meeting tools like Microsoft Teams.
Ability to work onsite at 25 West 39th Street (Midtown NYC) 20 hours per week, with flexibility for in-office events or special initiatives.
A proactive, resourceful teammate who embodies InMobi’s entrepreneurial spirit, brings creative energy to everyday operations, and helps foster a workplace where innovation and connection thrive.

Nice To Haves

Experience with office or vendor management tools (such as Coupa, Envoy, or similar) is a plus.

Responsibilities

Keep our workplace running with precision and care. Oversee daily office operations, manage vendor relationships, and maintain stock of office supplies and sundries. Partner with IT and Facilities to ensure the workspace and conference rooms remain clean, functional, and well-equipped.
Manage and coordinate office food programs. Own weekly lunch ordering, vendor coordination, and delivery logistics to ensure timely, accurate, and inclusive meals for the team, while maintaining organization, cleanliness, and budget awareness.
Champion the employee experience. Welcome new hires and greet visitors warmly; coordinate weekly office lunches and monthly celebrations such as birthdays, happy hours, and cultural events. Create a friendly, inclusive environment that reflects InMobi’s culture.
Coordinate logistics with excellence. Schedule and support group meetings, client visits, off-sites, dinners, and team events. Manage end-to-end logistics, including space booking, A/V, security, catering, and meeting setup or cleanup.
Master the details of communication. Greet and escort guests, sign for packages, sort and distribute mail, coordinate deliveries and pickups, and manage front-desk calls and inquiries with professionalism and efficiency.
Support meeting technology and platforms. Organize and facilitate in-person and virtual meetings using Microsoft Teams and Zoom, ensuring smooth hybrid connectivity and timely setup for participants.
Partner across departments. Collaborate with Marketing, People, and other teams on onsite and offsite events, trainings, meetups, and internal communications to strengthen team connection and engagement.
Manage budgets and vendors responsibly. Track invoices, coordinate contracts, and optimize office spending with attention to detail and fiscal responsibility.
Support broader operational projects. Take on special research assignments, administrative projects, and ad hoc requests as the business grows.
Drive innovation in process. Continuously seek and suggest ways to improve office systems, communications, and administrative workflows as InMobi scales.
Be the cultural connector. Anticipate team needs, streamline communication, and help foster a workspace that feels vibrant, connected, and human—where people genuinely enjoy coming together to do great work.

Benefits

Competitive hourly compensation at $40/hour for a 20-hour per week schedule, offering flexibility and work-life balance.
A contract-to-hire opportunity with the potential to transition into a full-time role based on performance and evolving business needs.
The chance to work in a collaborative, inclusive, and people-first environment, within a globally recognized technology company.
Exposure to a high-growth, international organization, collaborating with teams across New York, San Mateo, and global offices.
Meaningful ownership and visibility, with opportunities to contribute to office culture, employee experience, and operational excellence.

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