Office Coordinator

Douglas J Institutes and Salons•East Lansing, MI

28m•Onsite

About The Position

Douglas J is a pioneer in the beauty industry, with high-end Salon/Spas and Cosmetology Institutes across Michigan, Tennessee, and Nebraska. We're also a community that nurtures talent, provides exceptional service, and gives back to our communities. Are you a detail-oriented professional with a heart for service and a knack for organization? At Douglas J, we're looking for an Office Coordinator to support the the administration and management of the resource team offices at Douglas J Corporate. You'll be a key part of our team, ensuring the teams you serve operate smoothly and successfully.

Requirements

Strong verbal and written communication skills
Extremely detail oriented and organized
Reliable transportation for picking up supplies and occasional local deliveries
Must be self-driven with the ability to multi-task and manage time efficiently
Proficient in Microsoft Office including Outlook, Word, Excel, and Access Friendly, pleasant attitude
Friendly, pleasant attitude
Demonstration of independent judgement skills and decision-making ability
1-2 years of office/administrative experience preferred
Polished, professional image consistent with the Douglas J Image Principle

Responsibilities

Ensure that all events on the Education calendar are setup for success.
Location is reserved and ready
Ensure staffing of instructors and that the instructors have the information necessary to hold the class
Communicate with class registrants to ensure they have a clear understanding of the class they are attending.
Ensure proper registration fees are collected prior to the class start.
Work with Education team if/when a class may need to be cancelled or moved to another date
Market future classes to those who may be interested
Greet guests and visitors coming to the Douglas J offices and ensure they get to their intended destination.
Provide support for staff meetings in conference areas, to include coffee, supplies, meals, etc.
Manages the travel function for employee and guest travel.
Manage mail including sorting and distributing mail, corporate mailings, mass mailings, tracking postage, UPS mailings, UPS accounts, interoffice mail and maintaining postage supply.
Maintain appropriate level of office and kitchen supplies and order when needed.
Administrative tasks as assigned including filing, collate binders, answering phone, organizing meetings for executives, and pulling and tracking various reports.
Perform other duties as assigned.