Office Coordinator
About The Position
City Light & Power, Inc. (CLP) is seeking an Office Coordinator to join our team at our client site, Joint Base Lewis McChord. CLP has built a reputation as an innovative, reliable, and responsive private utility development leader. We support the federal government, military institutions, municipalities, and major utilities across the United States, with financing, design, engineering, construction, and ongoing operations and maintenance for electrical transmission and distribution systems, as well as outdoor street, sport, and other recreational lighting. At CLP, we search for the right talent to join our diverse team of Professionals. If you're looking for a stable administrative support opportunity with room for growth and diverse duties, this is the job for you! Summary/Objective: The Office Coordinator undertakes a variety of day-to-day office and clerical tasks to ensure that the office operations run smoothly and are successful in supporting field operations.
Requirements
- Three to five (3-5) years of experience providing administrative support, coordinating office operations required
- Excellent skills in Microsoft Office, Word, Excel, and Outlook
- General accounting knowledge, and experience with invoicing and timesheet data entry
- Detail oriented and works with high degree of accuracy.
- Ability to multitask and meet challenging deadlines.
- Must be self-directed and able to complete projects with limited supervision.
- Ability to interact effectively with peers, supervisors, and the public.
- Promote a good company image and maintain confidentiality.
- Must be authorized to work in the US without sponsorship.
- Ability to pass a background check for Military Base Access Clearance.
Responsibilities
- Responsible for front office reception including greeting guests and answering phones, recording messages.
- Organize and maintain filing systems.
- Order office supplies and restock as needed.
- Will enter weekly payroll information.
- Process accounts receivable and cash receipts.
- Scan credit card receipts, invoices, and expense reports to Accounting Department
- Perform as Operator/Dispatcher for emergency calls, outages, and new service orders
- Collect, organize, and distribute regular mail and deliveries.
- Process and schedule employee security screening requirements.
- Provide proactive, responsive internal and external customer service, always aiming for excellence.
- Maintain a clean and organized front office area.
- Other duties as assigned.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits
- CLP offers an excellent benefit package including health, dental, and life insurance, 401K, profit sharing, holidays, vacation, sick and personal time.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
