Office Coordinator

Banyan Brand • Waelder, TX

2d • Onsite

About The Position

Banyan Treatment Centers is hiring an Office Coordinator for our Castle Rock facility. The Office Coordinator supports daily operations at the Castle Rock site by assisting with onboarding, employee documentation, and general administrative needs. This role helps create a smooth and welcoming experience for new hires on their first day, ensures training and compliance records are kept up to date, and provides administrative support to the Executive Director. This is an excellent opportunity for someone early in their career who is organized, detail-oriented, and eager to grow within an administrative environment in the field of behavioral and mental healthcare.

Position Details:
Reporting to: Executive Director
Schedule: Full-time | Monday–Friday | 8:00 AM – 4:30 PM
Location: Waelder, TX (On-site)

Requirements

• 1+ year of administrative, office, or customer service experience preferred (internships or part-time roles welcome).
• Strong organizational skills and attention to detail.
• Friendly and professional communication style.
• Ability to learn new systems and processes quickly (training provided).
• Basic computer skills; Microsoft Office knowledge a plus.

Responsibilities

• Onboarding Support
• Schedule new hires’ first day once HR has completed pre-employment clearances.
• Greet and welcome employees on their first day and provide basic orientation.
• Connect new hires with their supervisor for training and resources.
• Enroll new hires into the CEU training platform for Colorado, Alaska, and other regional sites as needed.
• Employee Documentation & Compliance
• Collect updated documents such as licenses, certifications, and IDs.
• Assist with tracking annual and biennial CEUs and other required documentation.
• Maintain accurate, organized, and audit-ready employee personnel files in support of HR.
• Provide position change paperwork when employees are promoted, demoted, or otherwise changing roles.
• Administrative & Facility Support
• Assist the Executive Director with scheduling and other administrative needs.
• Help with day-to-day office functions to keep operations running smoothly.
• Support staff with questions about onboarding logistics, training access, or paperwork requirements.

Benefits

• Join a Mission-Driven, Nationally Recognized Organization: Accredited by the Joint Commission, Banyan has multiple locations and offers Telehealth services nationwide. Our 2023 partnership with TPG’s Rise Fund supports our mission of expanding access to high-quality, compassionate care delivered by our 1,600+ team members.
• Be a Key Operational Link: Support critical administrative and HR functions that directly impact staff, patients, and compliance.
• Make a Meaningful Difference: Your role supports our team in providing life-saving treatment and long-term recovery solutions.
• Enjoy Comprehensive Benefits: Including medical, dental, and vision insurance; life and disability coverage; 401(k) with employer match; paid time off and holidays; wellness incentives; employee assistance and referral programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed