Office Coordinator - Digestive Health Procedural

Orlando Health • Orlando, FL

1d

About The Position

Office Coordinator - Digestive Health Institute
ORLANDO HEALTH DIGESTIVE HEALTH INSTITUTE Orlando Health Digestive Health Institute is an international destination for care, offering comprehensive and coordinated services to evaluate, diagnose and treat a wide range of conditions affecting the digestive tract and gastrointestinal organs. The institute has distinguished itself worldwide in offering many diagnostic and treatment options, including artificial intelligence (AI) capabilities that improve diagnosis, treatment and outcomes. The institute brings internationally recognized digestive disease care to a new state-of-the-art facility in downtown Orlando as well as several satellite sites conveniently located within the Orlando Health system. Orlando Health Digestive Health Institute is part of the Orlando Health system of care, which includes award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities that span Florida’s east to west coasts and beyond. Collectively, our 27,000+ team members honor our over 100-year legacy by providing professional and compassionate care to the patients, families and communities we serve. Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. “Orlando Health Is Your Best Place to Work” is not just something we say, it’s our promise to you.
Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Requirements

• High school graduate or equivalent.
• Proficient in word processing, spreadsheet, presentation and/or database software.
• Strong interpersonal, customer service, communication, and managerial skills required.
• Four (4) years of secretarial or office management experience required.
• Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.

Responsibilities

• Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephoneanswering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
• Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
• Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
• Performs scheduling and monitoring of time/payroll reports.
• Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).
• Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
• Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.
• Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
• Attends meetings and in-services. Presents reports as needed.
• Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots.
• Provides information and opportunity for professional growth and development through participation in educational programs and workshops.
• Performs other related duties as assigned.

Benefits

• Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life.
• We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees