Office Coordinator - New York City - Flatiron

Anywhere • New York, NY

8d • Onsite

About The Position

Sotheby's International Realty® [https://www.sothebysrealty.com/eng] is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. [http://www.anywhere.re/] (NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate [https://www.bhgre.com/], Century 21® [https://www.century21.com/], Coldwell Banker® [https://www.coldwellbanker.com/], Coldwell Banker Commercial® [https://www.cbcworldwide.com/], Corcoran® [https://www.corcoran.com/], ERA® [https://www.era.com/], and Sotheby's International Realty®  [https://www.sothebysrealty.com/eng], we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures.  Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone’s next move – your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together.  Read more about our company culture and values in our annual Impact Report [https://anywhere.re/wp-content/uploads/2025/03/2024-Impact-Report.pdf].  

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

Great Place to Work
Forbes World's Best Employers
Newsweek World's Most Trustworthy Companies
Ethisphere World's Most Ethical Companies

Requirements

• The ideal candidate must have a minimum of a 4-year degree or equivocal and/or related office administrative experience which includes accounting tasks (preferably in a real estate office).
• Comfort with processing payment requests and computer software that calculates amounts due
• Strong customer service skills with excellent communication skills, both verbal and written.
• Strong attention to detail and highly organized.
• Ability to interact successfully with both internal and external customers at all levels.
• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.

Nice To Haves

• Basic accounting and bookkeeping experience preferred
• Real Estate background preferred

Responsibilities

• Process transaction closings & commission payments for rental, sales, and referral transactions, which includes obtaining necessary documentation and adding disbursement and calculations of amounts payable
• Data Entry Updates on transactions including follow-ups with agents
• Process Under Contracts by collecting paperwork and updating status
• Communicate with attorneys regarding wire instructions and invoices
• Maintain database of agent licenses
• General IT Assistance including basic troubleshooting of computer issues and basic training of software applications; first line of defense before local IT support and helpdesk
• Provide general office support and back-up to the Office Administrator
• Back up to Front Desk Coordinator
• Back up to Office Coordinator that handles data entry for new listings, adding open houses, and price changes

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees