Office Coordinator

City Light & Power-posted 3 days ago
$23 - $25/Yr
Full-time • Entry Level
Onsite • Fairfield, CA
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City Light & Power, Inc. (CLP) is seeking an experienced Office Coordinator to join the team at our client site, Travis Air Force Base. CLP has built a reputation as an innovative, reliable, and responsive private Utility Development Leader. We support the federal government, military institutions, municipalities, and major utilities across the US, with financing, design, engineering, construction, and ongoing operations and maintenance for electrical transmission and distribution systems, as well as outdoor street, sport, and other recreational lighting.

  • Front office reception including greeting guests and answering phones, recording messages.
  • Payroll data entry
  • Processing accounts receivable and cash receipts
  • Scan credit card receipts, invoices, and expense reports to Accounting Department
  • Collect, organize, and distribute mail and deliveries.
  • Organize and maintain filing systems
  • Order office supplies and restock
  • Perform as Operator/Dispatcher for emergency calls, outages, and new service orders
  • Process and schedule employee security screening requirements
  • Provide proactive, responsive internal and external customer service, always aiming to exceed customer expectations.
  • Maintain a clean and organized front office area.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Three to five (3-5) years of experience providing administrative support, coordinating office operations
  • Excellent skills in Microsoft Office, Word, Excel, and Outlook
  • General accounting knowledge, and experience with invoicing and timesheet data entry
  • Detail oriented and works with high degree of accuracy
  • Ability to multitask and meet challenging deadlines
  • Must be self-directed and able to complete projects with limited supervision
  • Ability to interact effectively with peers, supervisors, and the public
  • Promote a positive Company image and maintain confidentiality
  • Must be authorized to work in the US without sponsorship.
  • Able to pass a background check for Military Base Access Clearance.
  • health, dental, and life insurance
  • 401K
  • profit sharing
  • holidays
  • vacation
  • sick and personal time
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