Office Coordinator MAT - Sheriff's Office
About The Position
Provides administrative support functions for the Division. MINIMUM QUALIFICATIONS Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience. Due to the nature of this position, the successful applicant must pass a required pre-employment background check. Employees must successfully pass current “jail pass” requirement and annual complete all training requirements. ESSENTIAL FUNCTIONS Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of Composes a variety of correspondence, documents, and reports; formats, proofreads, and Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and Maintains calendars and Acts as an administrative liaison to other County agencies and external Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the Serves as Records Coordinator complying with GRAMA and all related policies and Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents. Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental Coordinates all aspects of assigned events and Collects, researches, analyzes, and organizes materials and information for projects and Acts as back up support to office clerical KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: Business English and mathematics Advanced word processing and spreadsheet software applications Record and report preparation, maintenance, archiving, and filing Professional telephone and customer service etiquette Filing methods and techniques Skills and Abilities to: Mentor administrative support staff Follow verbal and written procedures and instructions Communicate effectively both verbally and in writing Organize workloads and prioritize tasks to adhere to deadlines Work independently under minimal supervision Develop, implement, and maintain filing and recordkeeping systems Interpret and apply policies and procedures Operate standard office equipment WORKING CONDITIONS AND PHYSICAL REQUIREMENTS This position may require lifting up to 30 lbs (office paper and various office supplies)
Requirements
- Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience.
- Due to the nature of this position, the successful applicant must pass a required pre-employment background check.
- Employees must successfully pass current “jail pass” requirement and annual complete all training requirements.
- Knowledge of: Business English and mathematics
- Advanced word processing and spreadsheet software applications
- Record and report preparation, maintenance, archiving, and filing
- Professional telephone and customer service etiquette
- Filing methods and techniques
- Skills and Abilities to: Mentor administrative support staff
- Follow verbal and written procedures and instructions
- Communicate effectively both verbally and in writing
- Organize workloads and prioritize tasks to adhere to deadlines
- Work independently under minimal supervision
- Develop, implement, and maintain filing and recordkeeping systems
- Interpret and apply policies and procedures
- Operate standard office equipment
Responsibilities
- Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups.
- Takes minutes during meetings, transcribes documents, and maintains records of
- Composes a variety of correspondence, documents, and reports; formats, proofreads, and
- Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and
- Maintains calendars and
- Acts as an administrative liaison to other County agencies and external
- Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the
- Serves as Records Coordinator complying with GRAMA and all related policies and
- Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents.
- Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental
- Coordinates all aspects of assigned events and
- Collects, researches, analyzes, and organizes materials and information for projects and
- Acts as back up support to office clerical
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
