Office Coordinator

Environmental Management Inc•Plain City, OH

3d•Onsite

About The Position

The Office Coordinator plays a vital role in supporting the day-to-day operations of the office, ensuring seamless communication, organization, and efficiency. This position requires managing phone communication, invoice processing, filing, coordinating mail and deliveries, and supporting online ordering processes for the team.

Requirements

2+ years in administrative roles ideally within landscaping, construction, or a related industry.
Proven experience in office administration or coordination, ideally in landscape, construction or related field. Including use of office supplies such as printers, copiers, scanners, fax machines, postage machines etc.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with invoicing.
Basic knowledge of accounts payable processes is a plus.
Excellent written and verbal communication skills.
Ability to manage online ordering systems and track deliveries effectively.
Ability to meet deadlines in a fast-paced quickly changing environment.
Ability to sit or stand for extended periods and perform repetitive tasks.
Occasionally lift and move office supplies or packages (up to 25 lbs.).
Office-based role with occasional field visits or errands (e.g., post office, vendor sites).
Full-time position with standard office hours: 8am to 5pm Monday – Friday.

Nice To Haves

Basic knowledge of accounts payable processes is a plus.

Responsibilities

Welcome and greet visitors as needed, directing them to the appropriate team member, meeting space and or office.
Answer, screen, and route phone calls to appropriate team members while providing excellent customer service.
Open, sort and distribute incoming faxes, emails, and other correspondence.
Assist AP Specialist with coding, processing, record-keeping and filing of invoices
Coordinate daily mail operations, including collecting, sorting, and distributing office and project-related correspondence.
Handle trips to the post office for mailing, shipping, or receiving important documents and packages.
Ensure the office is well stocked with supplies and equipment by placing and tracking orders.
Manage online orders for office and project supplies, tracking deliveries to ensure timely receipt.
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.