Office Coordinator

We Care Heating & Air•Fort Walton Beach, FL

21d•$16 - $22•Onsite

About The Position

Looking to Trade UP? WeCare in Warner Robins, GA is now hiring for an Office Coordinator, you will play a crucial role in the efficient functioning of our business operations. You will oversee administrative tasks, ensure smooth communication within the company, and contribute to the overall success of our team.

Requirements

Proven experience as an Office Manager or in a similar administrative role.
Proficient in Microsoft Office Suite and other relevant software.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
Ability to work independently and as part of a team.
High attention to detail and problem-solving skills.
Opportunities for professional development and growth.
Positive and collaborative work environment.
Full-time position with regular office hours.

Nice To Haves

Knowledge of Plumbing, HVAC, or Electrical industry operations is a plus.

Responsibilities

Supervise daily administrative activities, including answering phones, managing emails, and coordinating office supplies.
Oversee scheduling and calendar management for the team.
Generate accurate invoices for clients and manage billing processes.
Coordinate with the finance department to ensure timely and efficient financial transactions.
Provide excellent customer service by addressing inquiries, resolving issues, and maintaining positive client relationships.
Collaborate with service and sales teams to ensure customer satisfaction.
Support the coordination of field technicians and office staff.
Assist in the recruitment and onboarding process for new team members.
Maintain organized and up-to-date records, including client information, contracts, and employee records.
Ensure compliance with company policies and procedures.
Implement and streamline office processes to enhance overall efficiency.
Identify areas for improvement and propose solutions.