Office Coordinator | Art, Art History & Design

University of Notre Dame•Notre Dame, IN

8h•$23

About The Position

The Department of Art, Art History, & Design is seeking a highly organized and service-oriented Office Coordinator to support the department’s event programming and daily operations. Working closely with departmental leadership, faculty, staff, and students, the Office Coordinator provides event planning, logistical coordination, and administrative support across the academic year.

Requirements

Associates degree or up to 3 years of technical school
1-2 years of administrative experience
Friendly, professional, and welcoming disposition
Excellent organizational and communication skills
Strong attention to detail and accuracy
Ability to manage multiple tasks and respond effectively to frequent interruptions
Ability to prioritize deadlines and work independently
Proficiency with standard office software, including Google Workspace (Gmail, Calendar, Docs, Sheets, Forms, Slides)
Commitment to confidentiality and professionalism when handling sensitive information

Responsibilities

Plan and coordinate departmental events, lectures, exhibitions, reviews, conferences, and recruitment activities throughout the academic year
Research and arrange travel and hospitality for visitors, guest speakers, prospective students, and faculty searches
Coordinate prospective student visits, facility tours, graduate student walkthroughs, and end-of-semester reviews
Support large-scale departmental events such as Riley Open House, Design Alumni Conference, Wrappe Chicago Trip, Visiting Scholar Lecture Series, and senior and graduate thesis exhibitions
Maintain the departmental calendar and ensure events are accurately scheduled and communicated
Process purchasing requests, manage supply inventory, and oversee equipment and materials needs
Submit and track building repair and maintenance requests for Riley and West Lake Halls
Compile and organize data for the department’s annual report
Assist with departmental communications and marketing efforts
Provide administrative and scheduling support for undergraduate and graduate programs
Coordinate faculty-student advising schedules and assign students to advisors based on academic history and interests
Provide overflow support to undergraduate and graduate program coordinators as needed
Assist faculty with course needs, registration issues, and general clerical support
Perform additional responsibilities as assigned by departmental leadership