Office Coordinator | Full-Time | Angel Of The Winds Arena

Oak View Group•Everett, WA

1d•$23 - $25•Onsite

About The Position

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Overview The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties. This role pays an hourly rate of $23.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 20, 2026.

Requirements

Previous office management or executive support experience preferred
Communicate clearly and concisely in the English language, both orally and in writing
Proficiency with computers in a Windows platform
Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets
Consistent and reliable attention to detail, accuracy and validity
Demonstrated ability to work as part of team and with all levels of management
Ability to successfully interact and collaborate all team members professionally and supportively
Demonstrated ability to prioritize and meet strict deadlines
Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
Experience in composition of letters including business letters, memos and basic report preparation.
Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner

Responsibilities

Open administrative office at 8:30AM, Monday through Friday
Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
Answer, screen, and direct phone calls
Respond to general customer questions or comments
Provide general administrative support under direction from the General Manager, Directors, and staff
Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
Respond to public records requests received
Assist Conference Center Sales Manager with client rental inquiries and contracting of events
Process staff parking passes for campus
Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations.
Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies
Assist with various event related duties as needed