Office Coordinator

Lionakis • San Diego, CA

26d • Hybrid

About The Position

Do you thrive in a creative, collaborative environment where ideas flow freely and innovation is encouraged? Are you looking to join a firm that takes real action toward advancing Equity, Diversity, and Inclusion?
Are you an expert at keeping lots of moving parts running smoothly and love supporting a variety of teams? If so, we are looking for you – an Office Coordinator who will support a variety of teams in a well-established architectural firm.

Requirements

• High school graduate or equivalent.
• Experience in Microsoft Outlook, Word, Excel, and PowerPoint.
• Organizational skills such as maintaining and monitoring an organized, tidy and well-stocked supply, equipment and storage areas, and office kitchen.
• Experience preparing and editing documents to ensure accuracy, proper formatting and adherence to administrative guidelines for external communication.

Nice To Haves

• Ability to perform tasks that may require transportation.
• Experience with light IT support such as troubleshooting basic hardware and software issues, setting up office equipment, and maintaining user accounts for software and systems.
• Familiarity with data management and entry, supporting executives, and basic editing of MS Word documents, PowerPoint presentations and Excel sheets.
• Familiarity with project management software such as Newforma and ProCore.
• Familiarity with and exposure to the A/E/C industry and terms, including the DSA (Division of the State Architect).

Responsibilities

• Serve as the first point of contact at the office by monitoring the entry, greeting and escorting guests, and managing incoming mail and deliveries.
• Schedule and coordinate on-site and off-site meetings, events, travel arrangements, and catering services, including tracking project progress, maintaining documentation, and preparing/distributing project-related materials.
• Oversee conference room setup and breakdown for meetings, lunches, and special events.
• Implement and oversee office security protocols, including managing access keys.
• Coordinate safety procedures and provide appropriate safety training to employees.
• Review and submit invoices and manage monthly credit card reconciliations.

Benefits

• A collaborative, design-forward culture that values creativity, mentorship, and shared success.
• The chance to shape stories that impact real communities.
• Hybrid work flexibility, every-other-Friday off options, and a comprehensive benefits package (bonus plan, 401(k) with match, health/dental/vision, generous PTO).
• A workplace deeply committed to Equity, Diversity, and Inclusion – in our projects, our people, and our culture.
• robust bonus plan
• health, dental, and vision benefits
• competitive paid time off
• 401(k) with employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees