Office Coordinator

Ecco USA, Inc.-posted 8 days ago

$50,000 - $65,000/Yr

Full-time • Entry Level

Onsite • Salem, NH

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At ECCO, we believe people are at the heart of our success. We are seeking an Office Coordinator to provide administrative, logistical and operational support for the ECCO Americas home office located in Salem, NH. This in office position will manage office supplies, facilities coordination, vendor partnerships, and on-site events. The role also provides essential support with travel coordination, expense reporting, and scheduling for the CEO and Executive team. The Office Coordinator serves as a central resource, ensuring employees and visitors have a seamless on-site experience, and that the office environment consistently reflects ECCO's values. This position requires onsite presence at our corporate office located in Salem, NH

Manage and maintain all office supply inventory and purchasing, including general office supplies and kitchen/coffee supplies for the Salem, NH office.
Lead coordination, bookings and setup for onsite events at the Salem, NH office, including town halls, offsite leadership meetings, cross-functional gatherings, and employee engagement activities.
Manage purchase orders for the office, partnering with leaders as needed.
Distribute incoming mail and packages, while coordinating any outgoing shipments as needed.
Provide administrative support for visitors and guests, if needed (including scheduling, hospitality, and coordination).
Provide occasional support to other ECCO Americas locations as required.
Other duties and/or special projects as assigned.
Serve as primary point of contact for onsite facility's needs, including maintenance requests, escalations, and vendor coordination.
Maintain centralized vendor list - contacts, contracts, and system logins; ensure access is current and secure.
Maintain professional relationships with external vendors, service providers, and building management.
Assist in creating, editing, and coordinating executive-level presentations and meeting materials as needed.
Support executive-level travel arrangements, itinerary planning, calendar scheduling and expense reporting.

High school diploma or GED equivalent required.
Ability to maintain a polished, welcoming environment and represent ECCO's cultures and values.
Ability to building positive working relationships across departments and external partners.
Ability to work with and maintain confidential information.
Ability to communicate clearly, concisely and professionally (both verbally and written) and at all levels of the organization.
Ability to shift focus and manage multiple tasks simultaneously; strong organizational and prioritization skills.
Proactive approach to problem solving with strong follow through and superior attention to detail.
Proficient in MS Word, MS Excel, MS PowerPoint, common office systems, etc.
Ability to read, write, and speak English at a proficient level.
Ability to lift up to 25 lbs. to waist-height on an occasional basis.
2-4 years' experience with office operations, facilities coordination, vendor/contract coordination, or administrative/executive support.

Bachelor's degree in Business, Operations, Communications, Project Management, or related field preferred - or equivalent work experience.

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