Office Coordinator - Thinkingbox
About The Position
We are looking for an organized, positive, and proactive Office Coordinator for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.
Requirements
- Friendly, professional, and people focused
- Highly organized with excellent attention to detail
- Strong multitasker with the ability to prioritize and stay ahead of needs
- Excellent written and verbal communication skills
- Proactive problem solver who takes initiative
- Experience in office coordination or administrative roles preferred
Nice To Haves
- Experience supporting executives is an asset
Responsibilities
- Greet all visitors and serve as the first point of contact for the office
- Answer phones and manage incoming mail and packages
- Maintain a clean, organized, and well stocked office environment
- Coordinate vendors including cleaning services, suppliers, and building contacts
- Assist with onboarding tasks such as desk setup and office access
- Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
- Support travel arrangements, meeting preparation, note taking, and follow ups
- Assist leadership with light research and administrative tasks
- Support internal project timelines, task tracking, and team communication
- Help prepare documents, presentations, and meeting materials
- Collaborate across departments on assigned projects
- Champion a positive and connected office culture
- Plan and execute office events, team lunches, social gatherings, and holiday celebrations
- Coordinate industry related outings and community engagement activities
- Partner with the People and Culture team on company programs
- Support expense tracking
- Order office supplies and equipment
- Handle general administrative tasks as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
