Office Coordinator

NAVEX•Lake Oswego, OR

17h•$20

About The Position

At NAVEX, we’re making the world a better place. A safer place. A more ethical place. A place where anyone, anywhere can have a voice. That’s a serious impact. As our Office Coordinator, you will be the face of NAVEX, and are essential to the experience we are committed to creating for our customers, guests, and team members. You will be greeting and directing visitors while supporting various office and administrative duties to ensure daily office operations and have the opportunity to collaborate with all departments across the organization as you facilitate a variety of team activities. Your creativity driving our NAVEX Connect team will elevate our company culture and the fun work environment our employees experience. You will have the opportunity to have visibility into all areas of our business and maximize your career potential with NAVEX! What you’ll get: Meaningful Purpose. Your work helps organizations operate with integrity and protect their people—at a scale few companies can match. High-Performance Environment. We move with urgency, set ambitious goals, and expect excellence. You’ll be trusted with real ownership and supported to do the best work of your career. Candid, Supportive Culture. We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement. Growth That Matters. You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth. Rewards for Results. We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

Requirements

6+ months of experience providing excellent customer service
Demonstrated computer proficiency in Outlook, MS Word, and Excel
Experience handling confidential information
The ability to take initiative and work independently as well as within a team environment
A high level of accuracy and attention to detail, managing multiple priorities with competing deadlines
Ability to drive results through your job competencies of attention to detail, stewardship, and workflow management while leveraging NAVEX’s core values

Responsibilities

Screen incoming callers, address and/or route questions appropriately
Receive, open, sort and distribute incoming mail; assist with outgoing mail and deliveries
Provide administrative support to executive team members as needed, including meeting coordination, data entry and more
Coordinate meeting logistics, including scheduling, ordering of food/beverages, and other duties as needed
Plan and coordinate meetings and on- site event logistics, including scheduling, ordering of food/beverages for Grub in the Hub days
Order, distribute and maintain office supplies, including coordination of office equipment repairs
Provide and manage access badges to team members
Maintain the appearance of all facility common areas, including kitchens, conference rooms, copy rooms, etc.
Participate on the NAVEX Connect Team and provide local support on various initiatives
Collaborate with the NAVEX Connect coordinators at all locations for ideas and to ensure the events are executed consistently across the company within a specified budget
Advance NAVEX's goals and operational effectiveness by learning and using AI-based tools