Office Coordinator

Particle Measuring Systems • Niwot, CO

7d • $25 - $32 • Onsite

About The Position

We are seeking an Office Coordinator who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient, welcoming, and well-organized workplace that supports the achievement of team and company goals.

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management, administrative coordination, and front desk operations. The ideal candidate is organized, proactive, and service-oriented, with a strong ability to multitask in a dynamic environment.

Requirements

• 2+ years of experience in office coordination or administrative roles
• Ability to prioritize and manage multiple tasks in a dynamic environment
• Proficiency with Microsoft Office and Teams
• professional, friendly, customer-service oriented

Nice To Haves

• Experience with: visitor and badge systems

Responsibilities

• Primary point of contact for front desk, mail, and visitor management, ensuring a welcoming workplace environment
• Work closely with Facilities to support building maintenance, repairs, and office space coordination
• Support vendor and contractor relationships, including scheduling, onsite coordination, and compliance with security procedures
• Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
• Process invoices, complete expense reports, and assist with purchase orders related to facilities, supplies, and vendors
• Coordinate meeting room setup
• Maintain inventory of office and kitchen supplies; order and restock as needed
• Support catering and event logistics for onsite meetings, trainings, and special events
• Assist with new hire logistics in partnership with recruiters and Executive Assistant
• Provide administrative support for general office operations and cross-functional teams as required
• Demonstrate strong confidentiality and discretion when handling sensitive information
• Continuously evaluate processes for improvements in efficiency, quality, and safety

Benefits

• Health coverage: medical, dental, vision, fsa, onsite clinic (CO employees), life insurance
• 401(k) retirement plan with company match
• Vacation, holiday, and leave policies
• Tuition reimbursement
• Employee recognition programs
• Employee assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed