Office Coordinator (1.0 FTE Day)

Franciscan Alliance, Inc. • Indianapolis, IN

11d • Onsite

About The Position

The Office Coordinator is responsible for the administrative and clerical functions of an office, to allow for effective and efficient operations. This position coordinates and schedules events, activities and programs for the office, as well as executes a variety of administrative tasks depending on the requirements of the office. WHO WE ARE Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Completes data entry and retrieves required information, leveraging various computer software and applications. Reconciles daily cash deposits and cash handling. Makes necessary membership adjustments, processing cancellations, renewals, leaves of absences, new billing method, adding and removing added services. Schedules meetings and records meeting minutes. Processes Accounts Payable and Receivable. Maintains accurate facility records and statistics; runs reports as required. Greets visitors upon their arrival, provide them any information and directs them accordingly. Answers multi-line telephone answering the callers questions or directing caller to the appropriate party. Performs various administrative functions to support the office, such as making copies, scanning documents, sending faxes, typing letters and documents. Coordinates and completes office functions such as records and file management, mail receipt and routing, electronic file management. Works on shared document sites, including Sharepoint and Teams updating, modifying files and folders as directed. Collaborates with office departments to receive, route, prepare and distribute office communications including emails and letters.

Requirements

• High School Diploma/GED Required
• 1 year Excel, MS products Required
• 1 year Accounts Payable/Receivable Preferred
• 1 year Office/Administrative Required

Nice To Haves

• Cardiopulmonary Resuscitation (CPR) - American Heart Association Preferred
• First Aid (AID) - American Heart Association Preferred

Responsibilities

• Completes data entry and retrieves required information, leveraging various computer software and applications.
• Reconciles daily cash deposits and cash handling.
• Makes necessary membership adjustments, processing cancellations, renewals, leaves of absences, new billing method, adding and removing added services.
• Schedules meetings and records meeting minutes.
• Processes Accounts Payable and Receivable.
• Maintains accurate facility records and statistics; runs reports as required.
• Greets visitors upon their arrival, provide them any information and directs them accordingly.
• Answers multi-line telephone answering the callers questions or directing caller to the appropriate party.
• Performs various administrative functions to support the office, such as making copies, scanning documents, sending faxes, typing letters and documents.
• Coordinates and completes office functions such as records and file management, mail receipt and routing, electronic file management.
• Works on shared document sites, including Sharepoint and Teams updating, modifying files and folders as directed.
• Collaborates with office departments to receive, route, prepare and distribute office communications including emails and letters.

Benefits

• Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees