Ascension Recovery Services-posted 8 days ago
Full-time • Entry Level
Onsite • Mishawaka, IN
101-250 employees

At Thrive Now Recovery Center, we know that true healing requires more than clinical care—it requires a space that runs smoothly, communicates clearly, and feels safe from the moment someone walks through the door. As our Office Coordinator, you’ll play a critical role in making that happen every day. We’re looking for a reliable, organized, and mission-aligned professional to lead our administrative operations in Pleasant Hill. In this role, you’ll support the client journey, help our team work more effectively, and ensure the center operates with excellence behind the scenes.

  • Ensure the front desk is welcoming, professional, and efficient
  • Support the intake and admissions process by coordinating schedules and managing documentation
  • Maintain confidentiality and compliance with HIPAA standards
  • Manage staff schedules, shift coordination, and coverage
  • Oversee all clerical functions
  • Coordinate supply orders, equipment maintenance, inventory and vendor relationships
  • Assist ED with internal reporting and time keeping
  • Maintain organized systems for documentation, filing, and communication
  • Assist in preparing for audits and ensuring readiness for regulatory reviews
  • Track administrative processes to identify and implement efficiencies
  • Foster a team-focused environment through leadership and day-to-day support
  • Promote our core values of kindness, teamwork, empathy, integrity, excellence, and mission
  • Communicate clearly and proactively with team members across all departments
  • High school diploma or GED required; Associate’s or Bachelor’s degree preferred
  • Minimum of 2 years in office management or administrative coordination (healthcare or recovery setting a plus)
  • Proficiency with Microsoft Office Suite and comfort with scheduling or timekeeping systems
  • Strong verbal, written, and interpersonal communication skills
  • Ability to multitask, prioritize, and stay calm in a fast-paced environment
  • CPR and First Aid certification required (or obtained within 30 days of hire)
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