Office Coordinator (31109)

ExamWorks-posted about 11 hours ago
$19 - $24/Yr
Full-time • Entry Level
Onsite • Phoenix, AZ
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The Office Coordinator is responsible for organizing and supporting general office operations and performs a wide range of administrative and clerical duties. This position demonstrates a high degree of customer service and ensures best practices are carried out in order to achieve organizational effectiveness and efficiency.

  • Greet all visitors, clients, vendors or examinees of the company and direct them appropriately.
  • Answer multiple phone lines in a professional and courteous manner. Screen each call by obtaining the callers’ name and nature of the call, then route the call appropriately.
  • Responsible for organizing office functions including company meetings, coordinating conference room and/or office space schedules and ensuring all necessary materials and/or equipment is distributed.
  • Work directly with management on various tasks including calendar management, travel arrangements, expense tracking and or special projects as needed.
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails.
  • Communicate regularly with all departments to provide general administrative and or clerical support.
  • Deliver incoming faxes, mail and/or packages to the appropriate person upon receipt and process outgoing mail daily.
  • Responsible for ensuring all office equipment is operational and maintained as needed.
  • Control office inventory and place supply orders when needed and keep breakroom and common areas stocked with supplies.
  • Perform general clerical duties such as typing, filing, emailing, and proofreading as required.
  • Oversee the cleanliness of all common areas and reports any issues or repairs needed to management.
  • Promote effective and efficient utilization of all company resources and supplies.
  • Perform other duties as assigned.
  • High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.
  • Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
  • Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PowerPoint and the Internet.
  • Must be a qualified typist with a minimum of 45 W.P.M
  • Ability to follow instructions and respond to managements’ directions accurately and efficiently.
  • Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently with minimal supervision, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.
  • Must be able to demonstrate and promote a positive team -oriented environment.
  • Must be able to stay focused and concentrate under normal or heavy distractions.
  • Must be able to work well under pressure and or stressful conditions.
  • Must possess the ability to manage and direct change, delays, or unexpected events appropriately.
  • Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.
  • Experience in a medical office preferred.
  • medical
  • vision
  • dental
  • paid time off
  • 401k
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