Office Coordinator

xAI • Palo Alto, CA

26d • $55,000 - $70,000

About The Position

We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture.
In this role, a significant focus will be on managing food and beverage contracts to deliver an exceptional daily experience for our employees. The Office Coordinator will serve as the primary point of contact for catering partners and vendors, overseeing meal programs, event catering, food setups, and break room amenities. The ideal candidate will have a strong appreciation for quality food service, catering operations, and thoughtful presentation, with an eye for detail that elevates the employee experience. This person will actively gather and incorporate direct feedback on our new food program, collaborate cross-functionally to iterate on offerings, and drive enhancements to break room snacks, coffee stations, and overall beverage selections to ensure they consistently meet the team's preferences and needs.

Requirements

• Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with an exceptional attention to detail.

Responsibilities

• Oversee the daily operations of the office, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and/or other event needs.
• Ensure the office is clean, safe, and well-maintained.
• Manage relationships with property management and coordinate any necessary repairs or improvements.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics

Benefits

• Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees