Office Coordinator

Gellert Global Group - Elizabeth, NJ

Full-time - Entry Level

Elizabeth, NJ

Food and Beverage Retailers

About the position

The Office Coordinator at Gellert Global Group plays a crucial role in creating a welcoming and efficient workplace environment. This position is responsible for providing hospitality services, managing office supplies, coordinating events, and supporting executive meetings, ensuring that the office runs smoothly and remains a comfortable space for employees and visitors alike.

Responsibilities

• Support shipping and receiving for the executive office and retrieve, sort and distribute incoming mail
• Help organize and/or support office events, both virtually and in-person
• Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment
• Order meals for the office when required
• Ensure conference rooms are clean, organized and well maintained
• Ensure Covid-related safety measures are in place
• Order, receive and coordinate food deliveries
• Monitor the scheduling of conference rooms and equipment needs
• Ordering and coordinating basic pantry supplies for ongoing or special needs
• Coordinate office events and functions
• Support executive meetings - reserving conference rooms, ordering meals, arranging for any IT equipment needed (i.e., laptop, projector, audio/video equipment), sending Outlook meeting requests, etc.
• Assist with meeting set-up and clean-up (configure conference room set-up, request conference call / dial-in #, distribute meeting materials, tent cards/name badges, meet and greet attendees, etc.)
• Reconcile expenses related to all events that take place in the office
• Order and stock all office and kitchen supplies for staff and visitors
• Take pride in the appearance of the office and make it friendly for our employees and guests
• Communicate with building management for any facilities needs
• Coordinate with building management to ensure facility maintenance and safety
• Respond to building emergencies and be a member of the emergency response team
• Greet and direct visitors in a professional, friendly and hospitable manner
• Handle tasks assigned by executive assistant and administrative support duties as requested
• Establishing and promoting participation in conservation and recycling programs

Requirements

• High School diploma or equivalent
• Ability to lift 25 - 30 pounds
• Organizational skills
• Attention to detail
• Strong prioritization skills

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Flexible schedule
• Referral program