Office Coordinator - Warehouse

Sendoso•Phoenix, AZ

32d•$20 - $23•Onsite

About The Position

The SFC Administrative Coordinator is a pivotal support role within the Facilities and Administrative operations structure, reporting directly to the SFC IT Systems & Facilities Manager. This position ensures the daily operational and administrative needs of our warehouse front office, facility, and support functions are handled efficiently and with care. You’ll serve as the first point of contact for vendors, visitors, and internal staff. You’ll coordinate services, maintain facility standards, manage supply orders, and assist with administrative and cultural initiatives. This is a role for a detail-oriented multitasker who thrives in a fast-paced, operationally complex environment and enjoys solving problems before they become issues.

Requirements

Proficiency with Google Workspace with emphasis on Google sheets, forms, docs, slides, calendar, and drive.
Strong organizational and multitasking ability with attention to detail.
Clear, professional communication skills across teams and vendors.
Experience in facilities coordination, administrative support, or operations.
Ability to work independently and manage multiple projects with minimal supervision.
Ability to lift with reasonable accommodation up to 50 lbs.
Reliable transportation.
Ability to work in office Monday - Friday 5:45 am - 2:30 pm.

Nice To Haves

Experience managing vendor contracts or service agreements.
Background in facilities maintenance coordination or warehouse operations.

Responsibilities

Manage the front office, greet visitors(, route calls, and ensure a clean, professional environment.
Coordinate building and equipment maintenance with established vendors, scheduling regular and as-needed services for electrical, HVAC, pest control, janitorial, and other facility systems in partnership with the Warehouse IT Systems & Facilities Manager.
Maintain accurate vendor records and service schedules through Warehouse Facilities Accounts and related portals.
Support associate onboarding & offboarding operations by coordinating vendor services, and assisting with onboarding and offboarding tasks.
Oversee supply procurement, including office, PPE, operational, and janitorial supplies; manage inventory and coordinate purchases with key suppliers such as Ernest, ULine, and Amazon.
Assist in cultural and engagement initiatives, supporting company events, activities, and HR-led culture programs.
Manage snack concession operations, ensuring stock levels, purchases, and schedules are maintained.
Support general operational and administrative initiatives as directed by the IT Systems & Facilities Manager.