Office Coordinator - Project Administrator
About The Position
S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join our team in Spartanburg, South Carolina . Join us at S&ME! As an Office Coordinator - Project Administrator , you will support daily office operations and provide key administrative assistance to project teams and the Office Principal. This role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism. The ideal candidate demonstrates high emotional intelligence, sound judgment, and discretion when handling sensitive information. They should be comfortable working with contracts, communicating effectively, and collaborating across teams while also working independently. Experience with HR or legal matters is a plus.
Requirements
- A High School Diploma or GED
- A minimum of 5 years of experience in a relevant field
- Proficiency with CRM, ERP systems, and Microsoft Office Suite
- A Notary Public Certification, or the ability to obtain within 90 days of hire
Nice To Haves
- An Associate's or bachelor's degree in business or accounting, a plus
- Experience with HR or legal matters is a plus.
Responsibilities
- Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations.
- Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies.
- Facilitate onboarding activities for new hires and assist with HR-related processes, and prepare weekly payroll documentation for local employees.
- Act as liaison for facilities, safety, and fleet management needs.
- Assist with planning and coordination of meetings, events, and training sessions.
- Obtain and distribute business license renewals and certificates of insurance for clients.
- Assist project managers with the preparation, reporting, and analysis of proposals and projects.
- Create proposals and client records in CRM; coordinate document controls and maintain accurate project files.
- Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections.
- Communicate with clients regarding billing requirements and respond to requests for information.
- Participate in project review meetings, define phases, and assist with deadlines and milestones.
- Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance.
Benefits
- Medical, Dental & Vision Plans with HSA and FSA options - with no medical premium increase in 2026
- Wellness Program - $50 off per month on your 2027 premiums!
- Pet Insurance
- Term Life & Long-Term Care Coverage - available Spring 2026
- 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
- 401(k) Retirement Plan
- Paid Holidays and Paid Time Off (PTO) - with rollover options
- Paid Maternity & Paternity Leave
- Mentorship & Career Development Programs
- Credential Incentive Program - get rewarded for advancing your skills
- Tuition Reimbursement
- Employee Recognition Program
- Company Vehicle & Fuel Card - for project-based roles
- $2,000 Employee Referral Bonuses - and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
