Office Coordinator (Part-Time)

Van Wyck & Van Wyck • New York, NY

97d • $20 - $25

About The Position

Van Wyck & Van Wyck is seeking an Office Coordinator to join our team. This role is key in keeping our office running smoothly, maintaining an organized and welcoming environment, and supporting our team with day-to-day operations. This part-time role (25-30 hours per week) requires attention to detail, strong organizational skills, and a proactive approach to problem-solving.

Requirements

• One year in an office coordination or administrative role
• Strong organizational skills and attention to detail
• Ability to multitask and manage competing priorities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and take initiative
• Professional demeanor and strong interpersonal skills
• Problem-solving mindset with a proactive approach

Nice To Haves

• Previous experience working for an event production company or in an alternative, related field
• Prior experience in an office coordination or administrative role
• Familiarity with office supply and vendor management
• Event coordination experience (team outings, holiday parties, etc.)
• Experience assisting with onboarding and new hire processes
• Comfort troubleshooting basic office technology (printers, phones, etc.)

Responsibilities

• Manage incoming calls and direct inquiries appropriately
• Receive, sort, and distribute mail and packages
• Maintain an orderly office environment, including conference rooms and common spaces
• Clean and restock kitchen, pantry, and office supplies
• Oversee office supply inventory and place orders as needed
• Coordinate birthday lunches, team outings, and other office events
• Address office tech issues, including computer or printer issues and manage supply orders
• Support employee onboarding by preparing materials and coordinating logistics
• Assist the Events Operations Manager with document preparation, formatting, and edits
• Provide general administrative support as needed

Benefits

• Hourly pay range of $20 - $25 per hour
• Equal Opportunity Employer

What This Job Offers

• Job Type: Part-time
• Number of Employees: 11-50 employees