Office Coordinator Lead – LA Office

Hermeus • Los Angeles, CA

100d • $72,000 - $115,000

About The Position

Hermeus is a venture capital-backed aerospace and defense technology company. The business is focused on building high-speed products that sustainably deliver asymmetric advantage to the Department of Defense and allied partners. Utilizing an iterative development approach to aircraft, Hermeus’ high-Mach and hypersonic aircraft aim to deliver capabilities at a pace not seen in the U.S. since the 1950s. We are looking for an enthusiastic and organized Office Coordinator Lead to enhance our facilities team in LA office. This pivotal role is not only about managing front office operations but also about fostering a welcoming environment for customers, new hires, and candidates. The ideal candidate will demonstrate strong leadership skills, effectively guide a team while ensure seamless administrative support. You will be responsible for overseeing daily front office activities, coordinating team initiatives, and contributing to a positive workplace culture. If you are proactive, detail-oriented, and passionate about creating an exceptional employee experience, we invite you to join our dynamic team.

Requirements

• High school diploma or equivalent; additional education or certification in office administration or facilities management preferred.
• 5+ years previous experience in an office coordinator, front office, or administrative support role in a manufacturing or aerospace environment.
• Excellent interpersonal and communication skills with a professional and approachable demeanor.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Proficient in Microsoft Office Suite and comfortable using basic office equipment.
• Ability to stand for extended periods and lift up to 50 lbs.
• Proactive, resourceful, and adaptable to changing needs in a fast-paced environment.
• Experience in aerospace or similar industry a plus.

Responsibilities

• Greet and welcome customers, new hires, and potential candidates warmly and professionally, creating a positive and lasting first impression.
• Serve as the face of the office, ensuring all guests and employees receive prompt assistance and direction.
• Maintain a clean, organized, and well-stocked reception, lobby, and common areas.
• Manage the full lifecycle of mailroom and office supply operations, including vendor management, cost tracking, service quality monitoring, and process improvement.
• Restock drinks, snacks, and food items twice daily; maintain coffee and refreshment stations, ensuring cleanliness and availability.
• Manage food deliveries, small packages, and interoffice mail, ensuring timely distribution.
• Oversee basic facility needs such as supply replenishment, meeting room readiness, and cleanliness standards.
• Coordinate weekly lunches, meeting refreshments, and employee engagement activities.
• Assist in planning and executing office events, orientations, and special projects.
• Assist with clerical and administrative tasks including scheduling, data entry, filing, and document preparation.
• Act as the primary point of contact for site-level inquiries related to office services and supplies.
• Work cross-functionally with other departments to ensure efficient communication and operational support.
• Prepare and present periodic reports to management on office operations, vendor performance, and improvement initiatives.
• Identify opportunities to enhance operational efficiency, employee satisfaction, and cost-effectiveness.
• Implement solutions in collaboration with leadership to streamline workflows and improve service delivery.

Benefits

• 100% employer-paid health care
• 401k & Retirement Plans
• Unlimited PTO
• Weekly Paid Office Lunches
• End of Year Bonuses
• Fully stocked breakrooms
• Stock Options
• Paid Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees