Office Coordinator Land Use Services

County of Door • Sturgeon Bay, WI

36d • Onsite

About The Position

Thank you for your interest in joining Door County Government!
Door County is proud to be a premier place to live, work, and visit. We serve nearly 30,000 year-round residents and a vibrant seasonal population by providing essential services that support and protect the people, economy, and environment of the beautiful Door Peninsula.
Within the County organization, the Land Use Services Department oversees zoning administration, land use planning, environmental protection, and compliance with applicable county and state regulations. The department processes zoning permits, conditional use requests, variances, appeals, and proposed ordinance or map amendments, supporting informed decision-making through public hearings and established review procedures.
Land Use Services also administers the County’s Private Onsite Wastewater Treatment System (POWTS) program, ensuring proper regulation, inspection, and monitoring to protect ground and surface water resources. In addition, the department develops and updates comprehensive and farmland preservation plans, prepares and maintains land use ordinances, and provides technical assistance, education, and coordination with local municipalities, state agencies, and community partners.
Through these combined functions, the Land Use Services Department promotes responsible development, environmental stewardship, and sound land use practices across Door County.
To continue this important work, we are seeking a candidate who will perform the responsibilities outlined in the job summary and contribute to our efforts in serving the community.
Job Summary:
The Office Coordinator plays a vital role in coordinating the daily operations of the Land Use Services Department and supporting the departmental and county-wide operational goals. This position is responsible for coordinating workflow across the department, ensuring efficient scheduling, and maintaining organized systems for tracking project timelines and staff assignments. The Office Coordinator also compiles and generates performance reports, monitors task completion, and assists with internal communication to ensure alignment with departmental goals. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.

Requirements

• Organizational & Administrative Skills: Ability to coordinate and streamline daily operations across multiple staff and projects. Maintains accurate records, files, and documentation in compliance with departmental standards.
• Communication & Interpersonal Skills: Clear, professional, and effective written and verbal communication with internal staff, leadership, and external stakeholders. Works well with cross-functional teams and supports a cooperative work environment.
• Analytical & Reporting Skills: Gathers, analyzes, and reports on performance metrics and project progress. Ensures accuracy in data entry, reporting, and documentation.
• Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook), scheduling tools, and reporting platforms.
• Problem Solving & Initiative: Anticipates needs and takes initiative to resolve issues before they escalate. Comfortable managing shifting priorities in a fast-paced, deadline-driven environment.
• High school diploma.
• At least 4 years of progressive experience in administrative, office coordination, or executive assistant role.
• Valid driver’s license.

Nice To Haves

• Associate’s degree in Business Administration, Public Administration, Office Management, or a related field.
• Experience managing public sector or technology projects.
• Experience in a government, planning, zoning, or land use services environment is highly desirable.
• Familiarity with project tracking, scheduling systems, and performance reporting tools is a plus.
• Experience working with permitting or land management software (e.g., Municity, GIS platforms) is beneficial

Responsibilities

• Coordinates day-to-day administrative and operational activities to support departmental efficiency.
• Maintains and updates staff schedules, calendars, and project timelines.
• Tracks work assignments and monitors progress to ensure timely completion.
• Prepares and distributes regular reports on departmental performance metrics.
• Serves as a liaison between staff to facilitate communication and workflow.
• Assists with document management, meeting preparation, and other administrative tasks as needed.
• Assists with the annual department budget, including tracking expenditures and revenues.
• Identifies opportunities for process improvement and increased efficiency by assessing current systems and documenting recommendations.
• Facilitates cross-functional collaboration and maintains relationships with internal departments, vendors, and external agencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED