Office Coordinator/ Job Cost Accountant (71478)

Valcourt•Morgan Hill, CA

2d•$1 - $1

About The Position

Office Coordinator is responsible for effective and efficient completion of departmental tasks and ensuring those tasks are performed on time with high quality and attention to detail. Role may be updated in the future; task items may be removed or added verbally or in writing as the needs of the company evolve.

Requirements

Minimum of 4 years accounting experience.
Must be bilingual in English and Spanish.
Ability to manage an efficient workflow and provide accurate results without oversight.
Proficiency in MS Office and Teams, and ability to learn new software quickly.
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Strong organizational skills and highly developed attention to detail.
Excellent problem-solving skills.
Ability to work independently and as part of a team.
Strong analytical skills.

Nice To Haves

Proficiency in Paycom and NetSuite a plus.

Responsibilities

Review and correct time records of 300+ employees within WorkMax timekeeping system.
Work with employees to resolve payroll issues.
Process missing labor hours reports from employees.
Work with staff to facilitate reimbursements, answer WorkMax questions, etc.
Provide Valcourt Shared Services weekly Data Set of payroll adjustments.
Provide Valcourt Shared Services payroll reports for processing in Paycom.
Maintain accuracy of duplicate payroll record in Computer Ease accounting system.
Distribute printed payroll checks and paycheck stubs to employees by mail.
Upload payroll totals by code into workers comp carrier’s website for payment processing.
Enter Personnel Action Forms in Paycom for personnel changes.
Deposit payments into bank account.
Distribute check copies to collections department and Valcourt Shared Services.
Collaborate with the collections department and Valcourt Shared Services as needed.
Enter budget changes from CE into NetSuite Work Breakdown Structure.
Enter change order totals per job per month from CE into NetSuite.
Ensure data between NetSuite and CE is substantially similar.
Enter journal entries and accruals from NetSuite into CE.
As backup to primary position holder, process vendor invoices including reviewing assigned purchase order in CE and assigning accurate job coding to Stampli invoice, then routing invoice for approval.
Reconcile vendor statements against accounts.
Scan and email mailed vendor invoices to Stampli email for processing.
Process incoming and outgoing mechanics lien waivers.
Provide support to Valcourt as requested.
Collaborate with production teams to research and resolve invoice issues.
Issue POs to production staff and update POs with receipts and dollar values.
Open new vendor credit accounts in conjunction with Valcourt Shared Services.
Work with municipalities and Valcourt Shared Services to maintain City business licenses.