Office Coordinator III

UKG • Seattle, WA

14d

About The Position

We are seeking an agile, customer-centric, and proactive Administrative Assistant/Office Coordinator to join our Team. In this role, you will report to the Chief of Staff of the CTO Office, and you will provide administrative and office coordination support at our new Bellevue, WA site.

Qualified candidates are skilled at connecting the value of our mission, behaviors, and strategy at every opportunity; you will work closely with senior leaders and cross-functional teams to ensure services and ways of working are customer-centric and drive business agility. You will have a passion for problem solving, delighting customers, and building strong relationships to advance initiatives forward.

Requirements

• Requires a minimum of 3-5 years of administrative experience to a VP or Director level executive.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of confidentiality and handle sensitive information with discretion.

Nice To Haves

• Ability to cultivate and maintain a strong partnership with leadership and cross-functional teams to ensure alignment and achievement of strategic priorities that promotes an agile customer focus.
• Demonstrated learning agility and commitment to innovation and finding ways to execute new ideas.
• Embody a growth mindset to reach a higher level of collaboration, transparency and accountability.
• A team player who thrives in a collaborative and innovative environment and seeks, accepts, and incorporates feedback for personal growth and evolution.

Responsibilities

• Office Coordination: Oversee day-to-day office operations to ensure an efficient workplace. Coordinate on site events, meetings, workshops, and employee engagement activities—including room booking, catering, AV setup, and logistics. Serve as a point of contact for visitors, contractors, and service providers.
• Administrative Support: Provide proactive support to assigned leaders, including complex calendar management, meeting coordination, travel planning, and expense processing.
• Project Coordination: Assist with project coordination activities, including scheduling, status tracking, and drafting supporting materials. Track action items, follow up on deliverables, and help ensure deadlines are met.
• Cross-Team Collaboration: Collaborate across teams to achieve objectives while providing informal leadership support within own team.
• Communication: Communicate effectively with internal and external stakeholders to resolve issues collaboratively.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed