Office Coordinator I - Cypress House CCH 348

Telecare • Oakley, CA

302d • $21 - $25

About The Position

Telecare's mission is to deliver excellent and effective behavioral health services that engage individuals in recovering their health, hopes, and dreams. Telecare continues to advance cultural diversity, humility, equity, and inclusion at all levels of our organization by hiring mental health peers, BIPOC, LGBTQIA+, veterans, and all belief systems. Telecare's Cypress House is a four-bedroom home designed to serve Regional Center of the East Bay (RCEB) clients who have challenging and complex needs, and would otherwise be at risk for admission to acute and locked settings or out-of-state placements. Cypress House is a Community Crisis Home, a new program model in California, created to serve residents with developmental disabilities and serious mental illness. This dual diagnosis home will offer residents a calm, welcoming environment where they will receive individualized assistance to stabilize the challenging behaviors and other factors preventing them from living in less intensive placements. Working within each individual's strengths and developing skills, you can be a member of a multidisciplinary team which will deliver a full range of person-centered services and behavioral supports to help clients successfully transition or return to their preferred community living option.

Requirements

• High School or GED
• One (1) year of administration experience
• Knowledgeable and proficient in MS Office programs
• Experienced entering data into computer systems
• Must be at least 18 years of age
• Successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification
• If the position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment

Nice To Haves

• Two (2) years of administration experience
• Experience in Healthcare field

Responsibilities

• Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholders
• Facilitates Rep Payee services
• Facilitates Trust Banking services
• Prepares and validates payroll
• Enters AP batches weekly into accounting software
• Monitors client eligibility at admission/enrollment and throughout stay
• Prepares and reviews credit card entries
• Provides and maintains revenue information; provides billing information to A/R department and County agencies
• Records and deposits cash receipts
• Determines monthly journal entries required and confirms correct information is on reports
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures
• Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
• Orders medical records forms and supplies
• Safeguards confidential information per policies and requirements
• Maintains personnel files per standard and checklist
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Tracks new hire paperwork and documentation including credentialing
• Enters information into TOP/Relias
• Runs and tracks MVR reports
• Processes Shoes for crew's orders
• Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Close out terminated files
• Acts as point of contact between program and IT for maintenance of phones, computers, hardware and software
• Provides limited computer systems support to staff
• Assist with staff scheduling
• Order supplies (food, office, maintenance)
• Assist with events
• Prepares correspondence, agendas, meeting minutes/notes
• Assists leadership with special projects
• May serve as a relief or back up for the receptionist or other Administrative positions
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Helps coordinate and address maintenance requests
• Helps facilitate staff scheduling

Benefits

• Expected starting wage range is $21 - $25 per hour
• Telecare applies geographic differentials to its pay ranges
• Starting pay is commensurate with relevant experience above the minimum requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED