Office Coordinator Event Staff - Chicagoland Speedway

NASCAR•Chicago, IL

13d•$16 - $18•Onsite

About The Position

Chicagoland Speedway is a 1.5-mile oval located in Joliet, Ill., approximately 30 miles south of downtown Chicago on Old Historic Route 66. On July 3-5, 2026, NASCAR will make its much-anticipated return to Chicagoland Speedway for three days of racing action. We're seeking a highly organized and detail-oriented Office Coordinator to play a critical role in the success of NASCAR’s return to Chicagoland Speedway in 2026 . This is a seasonal, in-office position based in Joliet, IL . As the Office Coordinator, you'll be a key player in ensuring the smooth office and administrative operation s , working closely with the General Manager and Director of Facility Operations. This position is ideal for an e nergetic professional who doesn’t mind wearing multiple hats, is experienced in handling a wide range of administrative , operational and executive support related tasks , able to problem solve and work independently.

Requirements

At least 18 years of age.
Strong communication , interpersonal, and collaboration skills.
Exceptional time management and organizational abilities, with a proven track record of managing multiple priorities and deadlines.
Ability to remain calm and professional in high-pressure situations.
A proactive and solution-oriented approach to problem-solving.
Exceptional proficiency in Excel and Google Sheets, with experience in creating and managing complex spreadsheets, budgets, and schedules.
M eticulous attention to detail.
Reliable transportation to and from the track location.

Responsibilities

Coordinate with the corporate legal department on the development of all legal documents with partners, vendors, track rentals, service providers, etc.
Provide administrative support for Chicagoland Speedway leadership team, including answering phones, coordination of daily calendars, expense reports, travel itineraries, credential requests, etc.
Maintain clear and professional communication with internal teams and vendors, ensuring everyone is informed and aligned
Maintain a cool and collected demeanor under pressure, effectively assisting in managing any high-stakes situations that may occur
Oversee the guest list, distribute invitations, passes and serve as host inside the Chicagoland Speedway suite during events
Manage the procurement and distribution of staff/event apparel
Uphold a strict level of confidentiality
Process incoming and outgoing mail/packages, shipping and receiving
Coordinate with IT department on all office equipment and assist with telecom and network issues and maintain inventory logs
Monitor and maintain office supply and breakroom inventory
Organize office operations and procedures
Other duties as assigned.