Contractor, Office Coordinator, Crypto

a16z•New York, NY

7d•$45 - $55•Onsite

About The Position

As the Office Coordinator for the a16z crypto team in New York, you will serve as a point of contact for employees, guests, leadership, and founders providing a first class administrative experience for all. In addition, you must possess excellent interpersonal skills, attention to detail, be an outstanding multitasker, and have superb organizational skills. You will be successful in this role if you have a willingness to jump into tasks such as assisting with events, meetings, and troubleshooting office issues, all while ensuring a positive experience for guests and employees of our New York office. This is a 5-6 month temporary contract role based in New York City, NY. This role requires an in-office presence 5 days a week in our New York City, NY office.

Requirements

High school diploma or GED required, college degree in business administration preferred
2+ years of experience in reception and office services
Front desk experience in a fast-paced, high profile environment
G Suite products: Gmail, Google drive, Google calendar
Have an unparalleled “can-do” attitude
Ability to juggle multiple competing items and prioritize accordingly
Be service-oriented and pay exceptional attention to detail
Have phenomenal interpersonal and communication skills and be a team player
Punctual with strong attendance history

Nice To Haves

Understanding of video conferencing systems, such as Zoom, and their features preferred
Low ego, high empathy, and the capacity to collaborate effectively with diverse teams

Responsibilities

Ensure guests have an exceptional experience, including greeting visitors and checking them in, offering beverages, informing a16z employees of their visitor’s arrival and preparing conference rooms
Promptly inform a16z employees when a visitor arrives. Utilize a16z’s preferred method of communication; such as SLACK, Google Chat or Envoy, to relay the guest’s details
Proactively manage the daily room calendar. Assist employees and guests with room reservations utilizing google calendar
Understand and adhere to a16z's security protocols and guidelines, visitor registration procedures, emergency protocols, and any specific security measures implemented within the organization
Escalate any suspicious activity to the on-site security team
Take pride in our beautiful new space by maintaining cleanliness of conference rooms and common areas as well as keeping kitchen items and office supplies stocked
Organize incoming and outgoing mail, ensuring that mail is handled securely and confidentially
Coordinate with courier service providers to schedule pick-up and delivery services
Assist employees with first-level AV and conference call setup and work with IT staff to help troubleshoot
Be a motivated self starter and find ways to continually organize and improve systems thinking
Share any necessary office communications that may impact the local teams