Office Coordinator and Receptionist (Part-Time/On-Site)

European Wax Center-posted 11 months ago

Part-time • Entry Level

Plano, TX

101-250 employees

Merchant Wholesalers, Nondurable Goods

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The Office Coordinator & Receptionist role is responsible for being the first point of contact, greeting, welcoming, answering the main line, and directing visitors appropriately upon arrival. This position is also responsible for a diverse set of tasks including but not limited to supporting corporate initiatives and events, maintaining stock and appearance of the corporate office, providing general office support with a variety of related activities. This role is part-time.

Serves as main point of contact for all Corporate Office matters including security, requests, maintenance, events, etc.
Proactively identifies and addresses needs of the corporate office
Receives, sorts, and distributes mail and deliveries
Partners with key stakeholders to support office and remote associate events including managing UberEATS business account, etc.
Assists as needed in organizing company events and meetings
Manages third-party vendors including cleaning, vending, shredding, and maintenance schedules
Acts as SME on departments and areas of expertise for corporate office and visitors
Provides proactive communication for office and Granite Park happenings, etc.
Processes and tracks invoices related to office management and works with management in monitoring budget for office-related items
Restocks Fun Lounge and office supply closets, and ensures supply closets, cabinets, and drawers are clean and organized
Places Fun Lounge and office supply orders on a regular basis (water, sodas, snacks, kitchen supplies, first-aid supplies) after taking inventory
Maintains the overall cleanliness and appearance of the office, fun lounge and conference rooms
Responsible for placing, confirming, setting up and cleanup of employer-sponsored weekly breakfast and biweekly lunch for Corporate Office team
Responsible for the cleaning and maintenance of coffee machines and their supplies
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) and manages package and parcel shipping and receiving including all mail from onsite and offsite mailboxes, P.O. Boxes, etc.
Supports compliance and maintenance activities across the Corporate Office including performing monthly visual inspection of fire extinguishers to ensure tamper seal and pin are intact
Maintains Corporate Directory via Canva
Maintains up to date version of Office Seating chart, including ensuring name plates are up to date
Supports Talent team during onboarding and offboarding processes to ensure appropriate seating/desk setup, technology is shipped (if applicable) and swag bags are created
Provides additional support to the Talent team as needed
Supports with special projects, as necessary

Proficient in Microsoft Office (Word, Excel, Power Point, Outlook)
Solution oriented - resolves problems in a timely manner and gathers and analyzes information skillfully
Interpersonal skills - maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
Excellent written and verbal communication skills
Planning/organizing - prioritizes and plans work activities, uses time efficiently and develops realistic action plans
Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality
Adaptability - adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
Dependability - consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Attention to detail
Strong sense of confidentiality
Ability to lift and carry 30 pounds

Experience as a receptionist, office assistance or administrative assistant preferred

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Office Coordinator and Receptionist (Part-Time/On-Site)

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